Operations Coordinator – Facilities

Are you someone who's highly organized, detail-focused, and thrives on keeping things running smoothly behind the scenes? Do you enjoy handling administration, coordinating teams, and making sure operations stay on track?

We're looking for an Operations Coordinator with experience in facilities management or cleaning services. This is a remote, office-based role focused on supporting our operations team through efficient administration, scheduling, and process management.

What You'll Do:

You'll play a vital role in the day-to-day coordination and administration of our cleaning and facilities operations:

• Coordinate Service Schedules: Manage rosters, track attendance, leave and additional hours.
• Optimize Processes: Create, refine, and improve operational plans, workflows, and site-specific checklists.
• Administrative Support: Handle documentation, data entry, and maintain accurate records across systems (CleanSmarts, HubSpot, Xero).
• Order & Inventory Management: Coordinate supply orders, uniforms, and equipment for cleaning teams.
• Support Facility Operations: Handle service requests (e.g., lift/curtain installations), manage missed bin reports, and prepare client reports (iAuditor, monthly updates).
• Facilitate Communication: Serve as the professional go-between for clients and internal teams via email, chat, and meetings to ensure seamless operations.

What We're Looking For

• Experience in facilities management, cleaning operations, or property services (required).
• Strong organization skills and high attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage competing priorities.
• Self-starter who works well independently and takes full ownership of tasks.
• Proficiency in MS Office and systems such as CleanSmarts, HubSpot, or Xero (preferred).

Why You'll Love This Role

• Direct Impact: Be part of the backbone of our operations and make a visible difference every day.
• Remote Flexibility: Enjoy working from home while supporting a dynamic operations team.
• Structured Schedule: Monday–Friday, 8:00 AM–5:00 PM Sydney time (6:00 AM–3:00 PM Philippine time).
• Generous Leave: 20 days annual leave + 10 days sick/carer's leave + paid Australian public holidays.
• Competitive Pay: ₱30,000–₱40,000 per month, based on experience.
• Supportive Culture: Join a collaborative team that values excellence, reliability, and continuous improvement.

Working Conditions:

• Fully remote position (must provide own equipment).
• Monday to Friday, 8:00 AM to 5:00 PM, Sydney time.
• Follows Australian public holiday schedule.

How to Apply:

If this sounds like the perfect role for you, send us your application today Successful applicants will be contacted to take a short assessment and schedule an online interview.

About Landon Group:

At Landon Group, we set the benchmark in facilities and cleaning management through teamwork, accountability, and operational excellence. Based in Sydney, Australia, we deliver professional cleaning, gardening, and maintenance services across New South Wales, Victoria, Queensland, and Western Australia.

Join our team of dedicated professionals who take pride in maintaining the highest cleaning standards and seamless service delivery.

Think you're the perfect fit? Apply now and help us keep operations spotless—literally.

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Benefits:

• Work from home

Application Question(s):

• The pay range for this role is Php 30,000 to Php 40,000 per month. Could you please share your exact expected monthly salary?
• When would you be available to start this position if selected?

Experience:

• Facilities Management/Services: 2 years (Required)

Work Location: Remote