Operations Assistant

3 days ago

Makati City, National Capital Region, Philippines Harbor Star Shipping Services Inc Full time ₱400,000 - ₱800,000 per year

Operations Assistant is responsible for providing assistance to the Operations Officer and Manager in the performance of various activities. Also performs other functions or participates in adhoc projects as may be assigned from time to time.

Office Administration

  • Maintains secure document filing, monitors vessel movements, and attends berth meetings as needed.
  • Handles data gathering, encoding, and documentation for operations.
  • Manages supply requests and procurement support through ERP.
  • Prepares and liquidates RFFs; processes permits and vessel-related financial transactions.
  • Coordinates with clients, auditors, and crew to ensure compliance and timely response.

Vessel Operations

  • Addresses crew concerns and monitors license and certificate expirations.
  • Conducts fuel and water sounding; verifies against logbook entries.
  • Inspects tank seals and documents discrepancies with C/E acknowledgment.
  • Monitors crew attendance and coordinates with HRDM on personnel status.
  • Performs vessel inspections, joins voyages when approved, and assists with vessel clearance.

Qualifications

  • Bachelor's Degree in Marine Transportation or Engineering, Business Administration, Management, Logistic/ Transportation or equivalent.
  • Preferably at least with 1-2 years of Administrative & Operations experience and background in shipping operations. Knowledge in MARINA regulatory compliance is a plus.
  • Must be willing to work in shifting schedule and do field work from time to time.
  • Can start immediately.

BENEFITS

  • Free Uniform
  • Weekends Off
  • Group life insurance upon hiring
  • Training and Development and more

Job Type: Full-time

Benefits:

  • Flexible schedule
  • Opportunities for promotion
  • Promotion to permanent employee

Education:

  • Bachelor's (Preferred)

Work Location: In person

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