
Administrative and Operations Assistant
4 days ago
The Administrative and Operations Assistant provides administrative and operational support to the Head Office and branch network. The role focuses on assisting in documentation, compliance, project coordination, and daily operational requirements to ensure smooth and efficient business operations.
Duties and Responsibilities
Government Compliance
- Assist in preparing and processing permits (City Hall, DENR, BIR, etc.).
- Support the preparation of government documents required for securing business permits and licenses.
- Coordinate with government offices for inspections and document submissions.
Project Coordination
- Assist in site searches for new branches and initial lease contract documentation.
- Help monitor construction setup, including furniture, equipment, and consumables.
- Provide administrative support for permit applications, utilities setup (water, electricity, internet), and cash advance requests.
Branch Operations Support
- Monitor and report basic branch operations issues to the Officer/Manager.
- Assist in documenting inventory records and purchase requests.
- Help with deliveries and checking of purchased items for clinics.
- Support the replenishment of petty cash funds and branch operational standards.
- Assist in preparing branch expense and inventory reports.
Other Tasks
- Provide clerical and administrative support to the Operations team.
- Perform other tasks as assigned by the Administrative and Operations Supervisor or Operations Manager.
Job Requirements
- Proficient in computer applications (MS Office, spreadsheets, reporting tools).
- Strong reporting and documentation skills.
- Good time management, multitasking, and prioritization abilities.
- Flexible, adaptable, and able to work under pressure.
- Strong interpersonal and communication skills.
- Driven, outgoing, and motivated to support branch operations.
Job Types: Full-time, Permanent
Benefits:
- Paid training
- Pay raise
- Promotion to permanent employee
Work Location: In person
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