Accounts Payable Clerk

Accounts Payable Clerk

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today

Job Summary:

We are seeking an Accounts Payable Clerk to support a growing AP function with high-volume invoice processing. You'll own the front end of AP: capturing invoices from shared mailboxes/portals, validating key fields, applying preliminary coding, and routing items through an approval workflow. As you ramp, you'll have opportunities to expand into full AP processing (coding, matching, vendor follow-up). This role is ideal for a detail-oriented AP professional who thrives on accuracy, speed, and consistency.

Duties and Responsibilities:

• Monitor shared inboxes/portals and ingest invoices into the AP workflow daily.
• Validate vendor, dates, amounts, PO/WO references, and location/well/project identifiers; flag discrepancies.
• Apply preliminary coding and assign approvers per routing rules; track items to timely approval.
• Maintain tidy queues: status updates, notes, naming/version conventions, and SLAs.
• Reconcile intake lists vs. statements to identify missing invoices; request resubmissions as needed.
• Prepare weekly summaries of volume, cycle times, exceptions, and aging; propose fixes for recurring issues.
• Partner with AP leads to standardize templates/rules and continuously improve throughput and accuracy.
• As skills grow: assist with full AP processing (3-way match/PO match, final coding, posting, payment runs).
• Protect confidential information and follow internal controls.

Required Skills and Abilities:

• Degree in Accounting and 2+ years of hands-on accounts payable experience in a high-volume environment.
• Fluent with AP workflows: shared inboxes, intake tools/ERPs, approval routing, and basic coding.
• Exceptionally detail-oriented with accurate data entry and document review.
• Solid spreadsheet skills (Google Sheets/Excel) for lookups, filters, and simple reconciliations.
• Clear communication; comfortable collaborating via email/phone/Chat/Teams with U.S. colleagues and vendors.
• Reliable, organized, and consistent in hitting turnaround targets.
• Able to work US hours during the training and onboarding period (with potential for flexible schedule afterward, dependent on client preferences).

Preferred Qualifications:

• Experience with invoice OCR/intake tools, approval workflows, or ERP/AP modules.
• Exposure to PO matching, project/location coding, or multi-entity environments.
• Vendor statement reconciliation and basic vendor communications (mostly email).
• Familiarity with SmartView, DocView, or BOLO systems.
• Prior experience in the oil & gas industry or with well/project-based coding (preferred but not required).

Telostaff Core Values:

• Focus On People: We consistently demonstrating care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php37, Php41,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Education:

• Bachelor's (Required)

Experience:

• Accounts Payable: 2 years (Required)
• AP workflows: 1 year (Preferred)
• SmartView, DocView, BOLO systems: 1 year (Preferred)

Language:

• English (Required)

Work Location: Remote