Executive Secretary

1 day ago

San Juan Central Post Office P, Philippines Saviour MeDevices, Inc. Full time ₱20,000 - ₱50,000 per year

Job Summary: This role is responsible for delivering high-level administrative and clerical support to ensure the smooth and efficient functioning of the department. The Executive Secretary serves as a key point of coordination, managing schedules, communications, and documentation while maintaining confidentiality and supporting the Executive's strategic and operational goals

Qualifications:

  • Must possess a Bachelor's Degree in any 4-year course; a business-related course is preferred
  • New graduates are welcome to apply; 6 months to 1 year of working experience as an Executive Secretary or Secretary performing clerical functions such as filing, scanning, scheduling appointments, meetings, travel arrangements, and bookings is preferred.
  • Excellent written and verbal communication skills
  • Good interpersonal skills
  • Good problem-solving, analytical thinking, and time-management skills
  • Keen attention to detail, with great flexibility and proactive
  • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook, etc.)
  • Comfortable in fieldwork (if needed)
  • Willing to work onsite in our Head Office located in BTTC Centre, San Juan City

Key Responsibilities:

  • Handle and safeguard confidential documents and communications of the Executive.
  • Perform administrative functions such as word processing, data entry, copying, and filing.
  • Manage and maintain the Executive's calendar, scheduling meetings and appointments, and preparing necessary materials.
  • Coordinate the Executive's activities and liaise with internal departments and external partners.
  • Screen and prioritize incoming calls, visitors, correspondence, and reports, alerting the Executive to urgent matters.
  • Act as the point of contact between the Executive and other departments, transmitting directives and following up on assignments.
  • Maintain an organized system for managing records, including minutes of meetings, memoranda, and contracts.
  • Coordinate travel arrangements, including flight bookings and hotel accommodations, and assist with out-of-town events and business planning.
  • Receive, sort, and distribute business mail, ensuring proper documentation and tracking.
  • Ensure the efficient operation of office equipment and manage the procurement of office supplies for the Executive.
  • Prepare and maintain logs of communications, documents, and files handled by the Executive.
  • Perform additional tasks as assigned by the Executive.

Job Types: Full-time, Fresh graduate

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Application Question(s):

  • This role is an office-based setup. Are you willing to work onsite?
  • If the Executive needed you to accompany her for outside work, would you be amenable to doing fieldwork?

Education:

  • Bachelor's (Preferred)

Work Location: In person

  • Executive Secretary

    2 weeks ago

    Muntinlupa Central Post Office, Philippines Art Fresh Chicken Corp. Full time $40,000 - $60,000 per year

    Key Responsibilities:Executive & Administrative SupportMaintain the executive's calendar and schedule appointments and meetings.Manage phone calls, emails, and correspondence on behalf of the executive.Draft and prepare letters, reports, presentations, and meeting minutes.Coordinate travel arrangements, itineraries, and accommodations.Handle confidential...

  • Admin Secretary/Assistant

    1 week ago

    San Juan, National Capital Region, Philippines Chase Advertising, Inc. Full time ₱900,000 - ₱1,200,000 per year

    About the role We are seeking an Admin Secretary/Assistant to join the team at our subsidiary - Chase Connectivity in our San Juan City, Metro Manila office. This is a full-time role providing high-level administrative and organisational support to our senior executives. As a trusted partner, you will play a pivotal role in ensuring the smooth running of...

  • Secretary

    2 weeks ago

    Ayala Alabang Subdivision P, Philippines PNEUMATIC TECHNOLOGIES, INC. Full time ₱250,000 - ₱350,000 per year

    Educational Background:Bachelor's degree in Office Administration, Business Administration, Secretarial Studies, or any related field is preferred.Work Experience:At least 1 year of experience as a Secretary and Administrative Assistant.Experience in supporting executives, supervisors, or departments is an advantage.Technical & Professional Skills:Proficient...

  • Secretary

    1 day ago

    San Fernando, Central Luzon, Philippines Filtrex Dynamics Technologies Inc. Full time ₱216,000 - ₱360,000 per year

    About the RoleWe are looking for a highly organized and proactive Secretary to join our growing team. This role requires a dependable individual who can provide strong administrative support, handle confidential matters with discretion, and ensure smooth day-to-day operations of the executive office.This position starts on a probationary basis (6 months),...

  • Executive Assistant

    5 days ago

    Mandaue City P, Philippines Berben Logistics Inc. Full time ₱600,000 - ₱1,200,000 per year

    HIRING: SECRETARY TO THE PRESIDENTWe are looking for a highly organized and proactive Secretary to assist the President (Sir Bendy) in managing his day-to-day activities and ensuring smooth coordination of all meetings, schedules, and follow-ups.Location: [Insert Location]Position: Secretary to the PresidentEmployment Type: Full-timeKey...

  • Administrative Assistant

    2 weeks ago

    San Juan, National Capital Region, Philippines Saviour MeDevices, Inc. Full time ₱150,000 - ₱250,000 per year

    Job description:Qualifications:Must possess a Bachelor's Degree in any 4-year course, business-related course is preferredNew graduates are welcome to apply; with 6 months to 1-year working experience as an Executive Secretary or Secretary performing clerical functions such as filing, scanning, scheduling appointments, meetings, travel arrangements, and...

  • Administrative Assistant

    4 weeks ago

    San Juan, National Capital Region, Philippines Assurancecontrol Full time

    QualificationsGraduate of any 4-year course. Preferably Bachelor of Science in Business Administration degree in Management, Marketing, Office Administration, Secretarial, HRM, or equivalent.With good communication skills. Ability to multi-task, organized, attention to details and accuracy.Good computer literacy including solid working knowledge of MS Word,...

  • Administrative Assistant

    3 weeks ago

    San Juan, Philippines Assurancecontrol Full time

    Qualifications Graduate of any 4-year course. Preferably Bachelor of Science in Business Administration degree in Management, Marketing, Office Administration, Secretarial, HRM, or equivalent. With good communication skills. Ability to multi-task, organized, attention to details and accuracy. Good computer literacy including solid working knowledge of MS...

  • Chief Financial Officer

    2 weeks ago

    Makati Central Post Office, Philippines LE COQ GLOBAL VENTURES CORP. Full time ₱960,000 - ₱1,200,000 per year

    Bachelor's Degree GraduateCPAMinimum 10 years of experienceKey Skills: Strong analytical skills, attention to detail, proficiency in accounting software, and knowledge of financial regulations.Qualifications: A degree in Accounting, Finance, or a related field with CPA accreditation. We're looking for a senior person to join the executive management team and...

  • Administrative Assistant

    1 day ago

    Ortigas Post Office, Philippines JBD Water Power (JWPI) Inc. Full time ₱200,000 - ₱240,000 per year

    JOB OVERVIEWThis role is responsible for clerical and administrative tasks including calendar management, scheduling meetings, travel arrangements, and file maintenance. This role also supports procurement and basic accounting functions, manages executive correspondence, and provides basic medical assistance.JOB REQUIREMENTSEXPERIENCE: 6 months -1 year of...