Executive Secretary

2 weeks ago

San Juan Central Post Office P, Philippines Saviour MeDevices, Inc. Full time ₱20,000 - ₱50,000 per year

Job Summary: This role is responsible for delivering high-level administrative and clerical support to ensure the smooth and efficient functioning of the department. The Executive Secretary serves as a key point of coordination, managing schedules, communications, and documentation while maintaining confidentiality and supporting the Executive's strategic and operational goals

Qualifications:

  • Must possess a Bachelor's Degree in any 4-year course; a business-related course is preferred
  • New graduates are welcome to apply; 6 months to 1 year of working experience as an Executive Secretary or Secretary performing clerical functions such as filing, scanning, scheduling appointments, meetings, travel arrangements, and bookings is preferred.
  • Excellent written and verbal communication skills
  • Good interpersonal skills
  • Good problem-solving, analytical thinking, and time-management skills
  • Keen attention to detail, with great flexibility and proactive
  • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook, etc.)
  • Comfortable in fieldwork (if needed)
  • Willing to work onsite in our Head Office located in BTTC Centre, San Juan City

Key Responsibilities:

  • Handle and safeguard confidential documents and communications of the Executive.
  • Perform administrative functions such as word processing, data entry, copying, and filing.
  • Manage and maintain the Executive's calendar, scheduling meetings and appointments, and preparing necessary materials.
  • Coordinate the Executive's activities and liaise with internal departments and external partners.
  • Screen and prioritize incoming calls, visitors, correspondence, and reports, alerting the Executive to urgent matters.
  • Act as the point of contact between the Executive and other departments, transmitting directives and following up on assignments.
  • Maintain an organized system for managing records, including minutes of meetings, memoranda, and contracts.
  • Coordinate travel arrangements, including flight bookings and hotel accommodations, and assist with out-of-town events and business planning.
  • Receive, sort, and distribute business mail, ensuring proper documentation and tracking.
  • Ensure the efficient operation of office equipment and manage the procurement of office supplies for the Executive.
  • Prepare and maintain logs of communications, documents, and files handled by the Executive.
  • Perform additional tasks as assigned by the Executive.

Job Types: Full-time, Fresh graduate

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Application Question(s):

  • This role is an office-based setup. Are you willing to work onsite?
  • If the Executive needed you to accompany her for outside work, would you be amenable to doing fieldwork?

Education:

  • Bachelor's (Preferred)

Work Location: In person

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