Executive Secretary

2 hours ago

Makati City, National Capital Region, Philippines YGC Corporate Services Inc Full time ₱1,200,000 - ₱4,200,000 per year

An Executive Secretary provides crucial administrative and clerical support to high-level executives, managing schedules, communication, and logistical tasks to ensure smooth daily operations and efficient workflow. Act as a point of contact, handle confidential information, answering incoming calls, taking and delivering messages, responding to general inquiries, and contribute to the overall productivity of the executive team.

Responsibilities:

1.    Calendar Management

  • Scheduling and coordinating appointments, meetings, and travel arrangements

2.    Communication Management

  • Handling phone calls, emails, and correspondence, often acting as the first point of contact for the EVP and COO.

3.    Travel Arrangements

  • Booking and coordinating flights, accommodations, preparing detailed itineraries, procuring visas and transportation.

4.    Office Management

  • Ensuring smooth operations of the office
  • maintain and organize files of the EVP and COO
  • Manage and process the EVP's personal matters including expense claims, insurance and credit card statements in accordance with YGC Corporate Services, Inc. (YGC CSI) financial procedures.

5.    Special Projects

  • Providing efficient and responsive administrative support for various administrative tasks and special projects as needed.

6.    Others

  • Handle other assignments to be given by the EVP or head of office

Qualifications:

  • Candidate must be a college graduate
  • Should have at least five (5) years of experience as Executive Secretary of a Senior Executive
  • With good oral and written communication skills for interacting with various stakeholders
  • Ability to manage time effectively and prioritize tasks to meet deadlines.
  • Ability to handle sensitive information with discretion and maintain confidentiality
  • Mature; can make decisions and judgement call.  Has the ability to identify and resolve issues effectively and proactively.

Benefits:

  • Competitive compensation and benefits
  • Hospitalization Benefits
  • Medicine Allowance
  • Personal Accident Insurance
  • Life Insurance Coverage
  • Retirement Plan
  • Service Incentive Award

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