Senior Office Administrator

2 days ago

Clark Freeport Zone Pampanga, Philippines dnata Travel Inc. Full time ₱300,000 - ₱600,000 per year

Job Purpose:

To monitor and assured that office activities and operations efficiency are compliance to company policies and government regulations.

Minimum requirements:

  • Applicants must be willing to work and relocate to Clark, Pampanga

  • Applicants must be a Filipino citizen or have relavant residence status

  • Must have a Degree in Office Administration or any related course

  • At least one (1) year experience as an Office Administrator

  • Excellent knowledge of MS Office

  • Outstanding communication and interpersonal skills

  • Familiarity with different office management procedures

  • Basic knowledge of accounting principles

Key Responsibilities and Accountabilities

  • Managing agendas, travel arrangements, appointments, etc. for the upper management

  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

  • Manages reception area and looks after visitors

  • Developing, implementing and improving office policies and procedures

  • Process permits pertaining to the business operations and government regulatory requirements.

  • Attend meetings and conferences to learn about new industry trends and make contacts with suppliers

  • Monitor the service providers contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes

  • Preparing and monitoring the transport schedule requirements of operations.

  • Preparing and organizing employees' assets requirements such as issuing and monitoring lockers and office supply requirements.

  • Conduct meetings with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action

  • Coordinate with Finance regarding procurement

  • Overseeing the maintenance of office facilities, and equipment

  • Assists in purchase orders and invoicing if necessary

  • Gather price proposals and other information to determine reasonable prices for the SOA to analyse.

  • Maintains stock lists and orders office supplies as needed

  • Performing other relevant duties when needed

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