Administrative Assistant

2 weeks ago

Clark Freeport Zone Pampanga, Philippines Beepo Inc. Full time ₱25,000 - ₱60,000 per year
  • Remote | Day Shift
  • Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
  • Company Provided Equipment

Discover your 100% YOU with Beepo

Position: Administrative Assistant | Australian

Location: Central Luzon

Work setup & shift: Remote | Day Shift

What's in it for you?

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

Employee Referral Program

Work Life Balance

Your Role

As an Administrative Assistant, you are responsible for:

  • Maintain and update Ascora records for all ongoing and new jobs, ensuring details such as variations, materials, subcontractors, staff attendance, and job notes are complete and accurate.
  • Enter and update information related to jobs, purchase orders, and invoices.
  • Maintain job folders and ensure all supporting documents (quotes, photos, reports, and correspondence) are properly filed.
  • Track project progress, completion dates, and outstanding items.
  • Monitor work orders and ensure new jobs are assigned and scheduled promptly.
  • Keep records of variations, site instructions, and material deliveries.
  • Maintain and manage Workplace Health and Safety records and compliance.
  • Prepare discussion topics, coordinate schedules, and document meeting outcomes.
  • Oversee company vehicles, tools, equipment, and materials, ensuring accurate tracking and maintenance.
  • Licences and Insurances: Manage and update records for business, employee, and subcontractor licences and insurances.
  • Job Scheduling & Client Engagement: Coordinate job schedules and liaise with strata, building management, and residents regarding works.
  • Communication: Manage correspondence with clients, subcontractors, and third parties via email and phone.
  • Email Monitoring: Track and respond to incoming and outgoing emails efficiently.
  • Organise and maintain project channels and files.
  • Schedule and coordinate internal and external meetings via MS Teams.
  • Upload and manage job documents and reports for easy team access.
  • Facilitate communication between office and site teams through Teams chat, posts, and calls.
  • General Administration: Perform other ad hoc administrative duties as required to support office and project operations.

Qualifications and Experience:

  • At least 1-2 years or more experience in general administrative support
  • Strong organisational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office and job management software (e.g., Ascora)
  • Ability to work independently and as part of a team
  • High level of accuracy and attention to detail

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply

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