Executive Virtual Assistant with Marketing experience

3 days ago

Work from Home, Philippines Adaca Full time ₱50,000 - ₱75,000 per year

Role Summary

We are seeking a highly capable and proactive Executive Assistant / Virtual Assistant to provide comprehensive support to both the CEO and COO. This role requires someone who is not only organized and detail-oriented but also smart, resourceful, and confident in managing complex priorities in a fast-paced, tech-driven environment.The ideal candidate has prior experience supporting C-level executives, preferably within a technology company and/or Australian business context. You will act as a strategic partner, anticipating needs, streamlining processes, and helping our leadership team stay focused on key priorities.

Key Responsibilities

Executive Support & Administration

  • Manage and maintain the CEO and COO's calendars, including scheduling meetings, calls, and travel arrangements.
  • Prepare meeting agendas, take minutes, and ensure timely follow-ups on action items.
  • Screen, prioritize, and respond to emails and correspondence, ensuring executives are briefed on critical matters.
  • Handle highly confidential information with absolute professionalism and discretion.

Project Coordination & Workflow Management

  • Support project tracking and coordination, ensuring deliverables and timelines are met.
  • Coordinate cross-functional initiatives, promoting seamless communication between departments.
  • Maintain executive dashboards and project progress reports for ongoing initiatives.

Communication & Stakeholder Liaison

  • Serve as the primary point of contact for internal and external stakeholders when required.
  • Draft high-quality correspondence, presentations, and documents for meetings and reports.
  • Support relationship management with partners, clients, and vendors.

Process Optimization & CRM Management

  • Use HubSpot (or similar CRM tools) to track leads, contacts, and follow-ups.
  • Maintain accurate records and improve operational efficiency through structured information management.
  • Identify opportunities to automate or streamline recurring administrative processes.

Marketing

  • Assist the CEO/COO with marketing initiatives and campaigns, oversee communications, and perform administrative tasks to ensure smooth and efficient team operations.

Qualifications

  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent professional experience).
  • 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
  • Experience working in a tech company or supporting technology leaders is highly preferred.
  • Proven track record of supporting Australian or international executives.
  • Proficiency in CRM tools.
  • Excellent written and verbal English communication skills.
  • Strong organizational, multitasking, and problem-solving abilities with a proactive mindset.
  • Proficiency with office tools (Google Workspace, Microsoft Office) and virtual platforms (Zoom, Teams, Google Meet).
  • High level of integrity, professionalism, and confidentiality.

Job Type: Full-time

Pay: Php50, Php75,000.00 per month

Benefits:

  • Work from home

Application Question(s):

  • How much is your expected salary?

Experience:

  • Virtual Assistant: 5 years (Preferred)
  • Executive Assistant: 5 years (Preferred)
  • 3 years (Preferred)
  • HubSpot: 3 years (Preferred)
  • Marketing: 3 years (Preferred)

Work Location: Remote

  • Executive Virtual Assistant – Events, Travel

    3 days ago

    Work from Home, Philippines A+ Virtual Pro Full time

    We're looking for a highly organized, tech-savvy, and proactive Executive Virtual Assistant to support the daily operations of a leadership coach, speaker, and content creator. This role involves travel coordination, scheduling, content support, and email management, with room to grow for the right candidate.Key Responsibilities:Travel Management – Book...

  • Remote Marketing Assistant

    3 days ago

    Work from Home, Philippines Berry Virtual Full time ₱360,000 - ₱480,000 per year

    Berry Virtual is one of the world's leading business solutions and staffing providers to business owners in the United States. We are focused on providing elite virtual staffing solutions, strategic business management consultations, and revenue-boosting packages to drive efficiency and positive impact on the bottom line of our business partners.Our...

  • Executive VIRTUAL Assistant

    1 week ago

    Work from Home, Philippines Linked Helpers Full time ₱240,000 - ₱480,000 per year

    LinkedHelpers is seeking a Fluent English-speaking Virtual Executive Assistant (no accent preferred) with proven experience supporting U.S. clients. If you are highly organized, detail-oriented, and thrive in fast-paced environments, we'd love to meet youYou will be responsible for scheduling and coordinating appointments (similar to...

  • Executive Virtual Assistant

    19 hours ago

    Work from Home, Philippines Station Five Full time ₱24,000 - ₱60,000 per year

    Things to know before applying:you must have your own work equipmentyou are able to work remotelyyou can work full-time for this roleexperience working with clients/companies outside PH is an advantageonly candidates who meet the requirements will be contactedRole SummaryThe Executive Virtual Assistant will provide high-level administrative and personal...

  • General Virtual Assistant

    20 hours ago

    Work from Home, Philippines Go Hire Virtual Full time ₱240,000 - ₱300,000 per year

    General Virtual AssistantGo Hire Virtual is looking for driven, reliable, and coachable individuals to become one of our General Virtual Assistants. While the role includes administrative and support tasks, successful candidates will primarily function as Sales Representatives, Cold Callers, and Appointment Setters.Before successful client placement,...

  • Virtual Executive Assistant

    3 days ago

    Work from Home, Philippines Virtua Outsourcing Solutions Full time ₱250,000 - ₱1,200,000 per year

    About the Role:This contract role is to provide high-level executive support to the Chief Executive Officer (CEO) and Chief Revenue Officer (CRO) of our client, Wambi, during their current Executive Assistant's maternity leave. The Virtual Assistant (VA) will start in October, allowing a one-month transition period for a smooth handover, and will continue...

  • Executive Operations Assistant

    3 days ago

    Work from Home, Philippines OVA Virtual Full time

    We are seeking a highly experienced Executive Operations Assistant to support a dynamic, community-oriented organization based in Hawaii. The ideal candidate is organized, proactive, and experienced in executive support, operations coordination, and system management in a fast-paced environment.This Position Is Perfect For You If You Are…Proactive and...

  • General Virtual Assistant

    2 weeks ago

    Work from Home, Philippines ConnectUs Marketing Solutions Inc. Full time ₱15,000 - ₱172,000 per year

    Join our team while working at the comfort of your homeGENERAL VIRTUAL ASSISTANTJob Description:Manage incoming emails and phone calls.Coordinate meetings and manage calendars.Maintain accurate and updated contact lists.Create and update customer spreadsheets and online records.Organize and maintain client calendars.Research current market trends.Develop and...

  • Accounting Virtual Assistant

    1 week ago

    Work from Home, Philippines Go Hire Virtual Full time ₱600,000 - ₱900,000 per year

    Job Summary:We are seeking a highly organized and creative professional to join our team as an Accounting Assistant who is not only skilled in finance but also confident in client-facing communication, specifically in collections and sales.Key Responsibilities:Collections: Actively follow up with clients regarding outstanding invoices; send reminders,...

  • General Virtual Assistant

    1 week ago

    Work from Home, Philippines ConnectUs Marketing Solutions Inc. Full time ₱180,000 - ₱207,840 per year

    Join our team while working at the comfort of your homeGENERAL VIRTUAL ASSISTANTJob Description:Manage and respond to incoming emails and phone calls.Schedule, coordinate, and oversee meetings and calendars.Maintain accurate and up-to-date contact databases.Create, update, and manage client spreadsheets and online records.Organize, track, and maintain client...