Executive Assistant
7 days ago
Location: Remote (must be able to work U.S. Eastern Time hours)Schedule: Non-standard hours; flexibility requiredCompensation: Highly competitive and reflective of expected availabilityWe are seeking a highly proactive, detail-oriented Executive Assistant to support. This role requires attention to detail, strong communication skills, and the ability to operate with sound judgment in a dynamic, constantly evolving environment. The ideal candidate thrives in ambiguity, anticipates needs, and maintains a high level of professionalism.Key ResponsibilitiesEmail & Communication ManagementMaintain a clean and organized inbox, flagging priority messages and ensuring timely follow-through.Prepare polished written communications and summaries for internal and external stakeholders.Calendar & SchedulingOwn the calendar end-to-end, scheduling across multiple time zones.Prioritize meetings, resolve scheduling conflicts, and prepare the schedule for the day.Manage recurring meetings, agenda prep, and post-meeting follow-up.Contract Assistance & DocumentationReview, process, and organize contracts, NDAs, and other legal/administrative documents.Coordinate with attorneys, advisors, and counterparties to ensure timely execution.Maintain digital files, version tracking, and contract lifecycle organization.Internal Coordination & Project SupportServe as liaison across internal teams, vendors, and partners.Track deliverables, deadlines, and follow-ups to ensure nothing slips.Support operational tasks across multiple ventures, including research, data organization, and light project management.Operational SupportHelp maintain systems for organization, productivity, and communication.Handle ad-hoc tasks and special projects requiring discretion and speed.Requirements Must-HavesAbility to work U.S. Eastern Time reliably, including early/late hours when necessary.Proven experience as an Executive Assistant supporting a senior leader or high-performance environment.Exceptional written and verbal communication skills.Strong technical proficiency (Google Workspace, Microsoft Office, digital productivity tools).High emotional intelligence, discretion, and a solutions-oriented mindset.Ability to manage multiple priorities under tight deadlines.Comfort handling sensitive legal or financial documents.Work Style & ExpectationsThis is not a standard 8–5 role. The position requires consistent availability, adaptability, and responsiveness. Compensation is structured to reflect the flexible and at-times extended work hours required to support a high-velocity environment.We're looking for someone who:Thrives in fast-paced, high-context environmentsAnticipates needs before they ariseCommunicates clearly, concisely, and consistentlyTakes ownership and thinks several steps aheadMaintains professionalism, judgment, and confidentiality at all timesJob Type: Full-timePay: Php60, Php80,000.00 per monthApplication Question(s):Have you worked US hours before>Have you worked as an EA before?Work Location: RemoteExpected Start Date: 01/05/2026
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Executive Assistant
2 weeks ago
Work from Home, Philippines SmartScale360 Full time ₱300,000 - ₱600,000 per yearExecutive Assistant to the President/VP (Personal Assistant Focus)Location: Remote (Philippines-based applicants only)Company: SmartScale360About UsSmartScale360 is a Vermont, USA-based outsourcing and staffing agency, providing top-tier remote talent to support businesses across North America. With over 20 years of outsourcing expertise, we help clients...
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Executive Assistant
2 weeks ago
Work from Home, Philippines Green Wave Ingredients Full time ₱336,000 - ₱3,993,600 per yearCompany Information:Ingredients Online, operated by Green Wave Ingredients, is a leading B2B e-commerce marketplace connecting buyers and sellers of raw ingredients across dietary supplements, food & beverage, animal nutrition, and personal care industries. We are revolutionizing ingredient sourcing through digital innovation, global reach, and supply chain...
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Executive Assistant
1 week ago
Work from Home, Philippines The BOSS System Full timeThis is an independent contract role supporting a client-based setup. The Executive Assistant will provide high-level administrative support to executives, ensuring efficient day-to-day operations and coordination across various tasks and projects.Key Responsibilities:Manage executive schedules, appointments, and travel arrangements.Prepare and organize...
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Executive Assistant
7 days ago
Work from Home, Philippines GHANI Consulting Full time ₱134,000 - ₱200,000 per yearOverview:The Junior Executive Assistant provides direct support to senior leadership through coordinated scheduling, communication management, and execution of administrative and operational tasks. This role ensures executives can operate efficiently and stay focused on strategic priorities.Key Responsibilities:Manage executive calendars, meeting scheduling,...
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Executive Assistant
2 weeks ago
Work from Home, Philippines Appliance Factory & Mattress Kingdom Full time ₱540,000 - ₱720,000 per yearLocation: RemoteWork Schedule: Must be available to work during US business hoursEmployment Type: Full-timeWe are looking for an experienced Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate is highly organized, proactive, and able to handle a wide range of administrative and operational tasks with...
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Executive Assistant
3 days ago
Work from Home, Philippines Delegate Full timePosition: Executive Assistant to the Co-FoundersEmployment Type: Full-Time, Fully RemoteAbout the RoleWe are seeking a highly skilled Executive Assistant to provide direct support to our co-founders. This role goes beyond traditional administrative work—you will be managing processes, implementing automations, creating SOPs, and helping streamline...
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Executive Assistant
3 days ago
Work from Home, Philippines Prime Virtual Full timeAbout the Role:We are looking for an Executive Assistant to provide high-level administrative and organizational support to the firm's leadership team. The ideal candidate is detail-oriented, proactive, and highly organized, with excellent communication skills and the ability to handle confidential information with discretion.A background or experience in...
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Executive Assistant
2 weeks ago
Work from Home, Philippines VENTAS CALL CENTER Full time ₱360,000 - ₱480,000 per yearTitan Services, Inc are seeking a dedicated and detail-oriented Executive Assistant & Operations Coordinator to support their growing business operations. This role is pivotal in ensuring smooth day-to-day coordination — managing communications, terminal schedules, and operational reporting. The successful candidate will be their first Virtual Assistant...
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Executive Assistant
3 days ago
Work from Home, Philippines Next Staffing Group LLC Full timeExecutive Assistant (Remote) – Research, Operations & CommunicationLocation: 100% RemoteType: Full-TimeReports to: CEOAbout the RoleWe are seeking a highly organized, resourceful, and proactive Executive Assistant to support our CEO. This individual will serve as the first line of communication, own calendar and inbox management, oversee project...
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Executive Assistant
1 week ago
Work from Home, Philippines Move your Business Full timeMOVE Your Business is proud to represent our client, a Quebec-based producer specializing in recreational cannabis, cultivated entirely by local farmers. They provide high-quality, legally compliant cannabis products approved by Health Canada, emphasizing responsible use and sustainable, traditional farming methods. Their mission is to facilitate access to...
