Executive Assistant

Executive Assistant (Remote) – Research, Operations & Communication

Location: 100% Remote

Type: Full-Time

Reports to: CEO

About the Role

We are seeking a highly organized, resourceful, and proactive Executive Assistant to support our CEO. This individual will serve as the first line of communication, own calendar and inbox management, oversee project coordination, conduct high-level research, and ensure the executive office operates with precision and efficiency.

The ideal candidate is a systems-thinker who thrives in a fast-paced environment, anticipates needs before they arise, and can keep multiple priorities moving at once. If you love bringing order to chaos, managing information flow, and supporting big goals with structured execution—this role is for you.

Key Responsibilities

Executive Support & Communication

• Manage and organize executive email inbox; act as first line of communication with partners, clients, and internal teams.
• Draft, respond, and follow up on messages with professionalism and clarity.
• Prepare executive summaries, talking points, and follow-up notes.

Calendar & Scheduling Management

• Manage complex calendars, including internal/external meetings, travel, and recurring rhythms.
• Prioritize requests, protect executive time, and ensure schedule alignment with business priorities.
• Coordinate meetings, agendas, and logistics across time zones.

Research & Information Management

• Conduct deep-dive research on markets, competitors, prospects, vendors, and special topics.
• Summarize findings into clear, actionable briefs and recommendations.
• Maintain organized information repositories and shared documents.

Project & Workflow Management

• Track priorities, deadlines, and deliverables across multiple departments.
• Manage task lists, coordinate with department leads, and ensure projects stay on schedule.
• Assist in building SOPs, dashboards, and systems for scalable operations.

Lead Intake & Sales Support

• Monitor inbound leads and inquiries.
• Qualify, route, and schedule calls or next steps.
• Maintain CRM records and ensure proper documentation of all lead activity.

Qualifications

• 3+ years experience supporting executives, founders, or senior leaders (remote experience preferred).
• Exceptional organization, prioritization, and time-management skills.
• World-class research ability with proven experience summarizing insights.
• Strong written and verbal communication skills; professional presence.
• Comfortable acting as gatekeeper and first line of communication.
• Proficiency in tools such as Google Workspace, CRM software, project management systems (Asana, Trello, ClickUp), Slack, etc.
• High discretion and confidentiality.
• Self-starter with the ability to work independently in a remote environment.

What Success Looks Like

• Executive inbox and calendar run with zero friction.
• The CEO's time is protected, prioritized, and highly leveraged.
• Research and briefs are completed quickly and with excellence.
• Projects stay organized and on track week-over-week.
• Leads are responded to promptly and routed with accuracy.
• The EA becomes a seamless extension of the executive team.

Your Benefits

• Direct Exposure to U.S. Business English: Work directly with our U.S.-based CEO guaranteeing daily practice and refinement of your professional English skillsby collaborating with him and other professionals he deals with
• Highly Competitive Weekly Compensation: Enjoy the peace of mind of receiving competitive pay delivered reliably on a weekly basis, providing consistent cash flow and financial stability.
• Independent Contractor Flexibility: This is an independent contractor (self-employed) opportunity.
• Paid Time Off (PTO): Receive a minimum of 10 multipurpose Paid Time Off (PTO) days per year. This single bank is for you to use flexibly for all needs, including vacation or sick leave.
• Remote & Flexible Work: A fully remote position, offering the freedom to work from anywhere.

Job Type: Full-time

Pay: Php40, Php80,000.00 per month

Work Location: Remote