Executive Assistant

Company Information:

Ingredients Online, operated by Green Wave Ingredients, is a leading B2B e-commerce marketplace connecting buyers and sellers of raw ingredients across dietary supplements, food & beverage, animal nutrition, and personal care industries. We are revolutionizing ingredient sourcing through digital innovation, global reach, and supply chain transparency.

Position: Executive Assistant

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to our CEO and Chief Strategic Investment Officer. Executive Assistant will play a key role in managing executive priorities, coordinating cross-functional initiatives, and ensuring effective communication across departments.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and has experience supporting C-level executives in E-commerce, Logistics, or B2B industries.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, correspondence, and travel coordination.
• Collaborate with executives on company strategy, business plans, and special projects, ensuring timely follow-up with department managers.
• Organize and facilitate brainstorming meetings and leadership sessions, track key action items, and ensure successful execution.
• Prepare and edit presentations, reports, and documents for internal and external stakeholders, including shareholders and investors.
• Coordinate financial report collection and assist with communications between executives, accounting teams, and banking/investment partners.
• Manage and maintain confidential corporate records and ensure smooth document flow across departments.
• Support the planning of company-wide events, meetings, and conferences, including scheduling and logistics.
• Handle incoming communications with professionalism, prioritizing matters that require executive attention.
• Utilize productivity tools (Microsoft Office, Excel, PowerPoint, and NetSuite preferred) for reporting, tracking, and presentation preparation.
• Maintain strong alignment between the CEO's and CSIO's priorities, acting as a liaison to ensure initiatives move forward efficiently.

Qualifications & Requirements

• Bachelor's degree preferred.
• 2 years of experience as an Executive Assistant or similar role supporting C-level executives.
• Background in E-commerce, B2B, or Logistics strongly preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with NetSuite or similar business management software a plus.
• Excellent communication, organization, and time management skills.
• Proven ability to handle confidential information with discretion.
• Strong problem-solving, multitasking, and prioritization abilities.
• Capable of working independently and exercising sound judgment in a dynamic environment.
• Exceptional attention to detail and high degree of professionalism.

Work Setup Requirements (WFH):

Fully functional workstation including:

• Working computer and camera
• Noise-cancelling headset
• Stable primary internet connection + backup internet
• Power backup (UPS, generator, etc.)
• Must be able to work night shift (US – Pacific Standard Time).

Job Type: Full-time

Pay: Php28, Php33,600.00 per month

Benefits:

• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
• Work from home

Application Question(s):

• Do you have experience as an Executive Assistant in remote set up? and how many years?
• Do you have experienc experience supporting C-level executives in E-commerce, Logistics, or B2B industries?
• Do you have knowledge with NetSuite or similar business management software?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 2 years (Required)

Work Location: Remote