Administrative Support Officer

2 weeks ago

Work from Home, Philippines Engineering Institute of Technology Full time ₱450 per year

Are you an organised and detail-oriented professional who thrives in a fast-paced educational environment?

Join our dynamic team and help support student success in vocational education and training (VET) through your exceptional administrative skills

About the Role:

We are seeking a VET Administrative Support Officer to provide comprehensive administrative support to our VET department. This role is integral to ensuring accurate processing of course applications, maintenance of student records, and coordination of graduation procedures.

Main Responsibilities:

  • Process all VET and Professional Certificate course applications, ensuring timely and accurate recording of admissions outcomes.
  • Communicate application statuses to applicants and relevant departments.
  • Update and maintain student records in the Student Management System including unit and course outcomes throughout the students' academic journey.
  • Ensure data integrity and confidentiality in accordance with institutional policies.
  • Coordinate all aspects of student graduations, including verification of eligibility, preparation of graduation lists, and issuance of certificates.
  • Enter graduation data accurately into relevant systems, ensuring compliance with reporting requirements.
  • Provide administrative assistance to the VET department, including scheduling meetings, preparing documentation, and responding to inquiries.
  • Assist in the development and maintenance of administrative procedures and guidelines
  • Ensure all administrative processes comply with relevant legislation and institutional policies.
  • Assist in the preparation of reports and documentation for audits and reviews.

About You:

Essential Criteria:

  • 3 years' experience in an administrative role, preferably within an educational or training environment.
  • Exceptional analytical and problem-solving skills.
  • Strong organisational and time-management skills.
  • Accurate data entry skills
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively within a team.
  • Attention to detail and a commitment to accuracy.

To be considered, your application must include a cover letter outlining how your previous experience aligns with the key responsibilities of this role.

Ready to make an impact?

If you're looking to take your admin career to the next level while contributing to quality education, apply now

Job Types: Full-time, Permanent

Pay: From Php450.00 per hour

Benefits:

  • Work from home

Experience:

  • Administrative: 3 years (Required)
  • Analysis skills: 2 years (Required)

Language:

  • English (Required)

Work Location: Remote

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