Administrative Assistant

4 days ago

Work from Home, Philippines Prime Virtual Full time ₱420,000 per year

About the Role:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team If you enjoy supporting daily operations, ensuring compliance, and providing excellent customer service, this role is for you. You will play a key role in keeping our office running smoothly, maintaining important documentation, and assisting with HR, finance, and compliance tasks.

Key Responsibilities:

Answer and route incoming phone calls with professionalism and courtesy

  • Maintain and update the DASH system to ensure accurate job tracking and client communication
  • Complete and dispatch First Notice of Loss (FNOL) documentation
  • Track and update compliance records, including licenses, certifications, and insurance policies (e.g., DCCA, IICRC, EPA, COIs, Workers' Comp, Auto, Cyber, etc.)
  • Maintain a compliance calendar and distribute updated documents to vendors and corporate contacts as needed
  • Support adherence to National Accounts Program Agreements (NAPA) and third-party compliance requirements
  • Assist with corporate and franchise compliance documentation and reporting
  • Track and manage company-issued equipment, including phones and tablets, maintaining accurate inventory logs
  • Provide administrative support to the General Manager, HR Director/AP/AR Manager, and VP of Administration as needed
  • Perform other administrative and office support duties as assigned

Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or a related field preferred (or equivalent work experience)
  • Prior experience in an administrative or office support role is an advantage
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent verbal and written communication skills with a customer-service mindset
  • Proficiency in office software and systems (Google Suite, spreadsheets, CRM/DASH preferred)
  • High attention to detail and accuracy in record-keeping
  • Ability to work independently and as part of a team in a fast-paced environment
  • Employment is contingent upon passing a background check
  • Willing to work U.S. business hours (night shift, PH time), full-time 40 hours a week (Monday–Friday)

Why Join Us?

  • Be part of a trusted company where your contributions make a real impact
  • Work in a collaborative and supportive team environment
  • Gain valuable experience in compliance, HR, and office operations
  • Enjoy stability with opportunities for professional growth

Perks and Benefits:

  • Competitive salary and benefits package
  • HMO coverage
  • 13th month pay
  • Vacation and sick leave credits
  • Statutory benefits under PH labor laws
  • Night differential pay (if applicable)
  • Potential for long-term career development

If you're detail-oriented, proactive, and ready to support a growing team, we'd love to hear from you. Apply today and let's move forward together

Job Types: Full-time, Permanent

Pay: From Php35,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Language:

  • English (Preferred)

Work Location: Remote

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