Administrative Operations Specialist – Remote Support

4 days ago

Work from Home, Philippines OVA Virtual Full time ₱720,000 per year

We are seeking an Administrative Operations Specialist to provide remote operational support for our leadership and staffing teams. This role is responsible for ensuring efficient workflows, handling documentation, supporting onboarding processes, and preparing detailed reports. The ideal candidate thrives in a structured environment and has strong administrative and coordination skills.

Key Responsibilities

  • Implement and monitor operational procedures
  • Track attendance and time management systems
  • Prepare reports using Hubstaff, Airtable, and Excel
  • Support team leaders with scheduling and task coordination
  • Maintain digital filing systems and internal documentation
  • Provide quality assurance and ensure compliance with internal standards
  • Assist in onboarding new staff and facilitating orientation processes

Requirements

  • At least 2 years of administrative support experience in remote environments
  • Skilled in Hubstaff, Airtable, Slack, and Google Suite
  • Highly organized with strong attention to detail
  • Strong analytical and problem-solving abilities

Must-Haves

  • Ability to multitask effectively and meet deadlines
  • Excellent verbal and written communication
  • Strong sense of accountability

Nice-to-Haves

  • Experience in process improvement or workflow reporting
  • Familiarity with onboarding frameworks
  • Experience working with international clients

Candidate Personality

  • Detail-oriented and dependable
  • Strong team player with initiative
  • Professional and adaptable

Job Type: Full-time

Pay: From Php60,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Paid training
  • Pay raise
  • Work from home

Application Question(s):

  • Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
  • Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.
  • Do you have a main and backup computer? This is strictly required as we conduct system checks.
  • Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

  • Staffing Agency: 3 years (Preferred)
  • Virtual Assistant Support: 3 years (Preferred)

Work Location: Remote

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