URGENT: Executive Assistant to Founder

2 weeks ago

Work from Home, Philippines Workstaff360 Full time $104,000 - $130,878 per year
Description
  • Manage a complex calendar across multiple time zones.
  • Schedule and coordinate high-level meetings, ensuring accurate details and timely communication.
  • Anticipate conflicts and proactively resolve scheduling issues.
  • Monitor and manage the Founder's inbox, draft and review professional responses, and prioritize messages for action.
  • Ensure accuracy, professionalism, and alignment with the Founder's communication style.
  • Act as a liaison between the Founder and internal/external stakeholders.
  • Track executive priorities and ensure follow-up on critical tasks.
  • Maintain accurate reporting systems for tasks, meetings, and deliverables.
  • Prepare executive briefs and meeting notes, ensuring the Founder is fully informed.
  • Handle travel arrangements, logistics, and itinerary management.
  • Support with retail-related administrative needs, including vendor coordination and reporting.
  • Assist with ad hoc projects and confidential assignments as required.
Hard Requirements:
  • Minimum 3+ years of experience as an Executive Assistant, ideally supporting founders, CEOs, or senior executives.
  • Strong knowledge of calendar and inbox management best practices.
  • Proven ability to work across multiple time zones and manage competing priorities.
  • Excellent written and verbal communication skills with high attention to detail.
  • Strong proficiency in digital tools (Google Workspace, Microsoft Outlook/Teams, Zoom, Slack, and project management software).
  • Ability to maintain confidentiality, professionalism, and discretion at all times.
  • Proactive problem solver with strong organizational and task management skills.
Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM US Eastern Standard Time
Offer and Benefits:
  • $5-$6USD/hour
  • HMO coverage after 1 year of employment.
About WorkStaff360

Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth

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