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Executive Assistant
2 weeks ago
Role Overview
We're hiring a Personal Executive Assistant to support our founder (Vincent). Your north star: protect the founder's time. You'll capture and organize voice notes, route priorities to the right internal owners, keep email triaged, and handle personal-life admin so Vincent can focus on high-leverage work.
Schedule: Full-time, must work core PST hours (Mon–Fri)
What You'll Handle
Listen to founder voice notes, summarize clearly, turn into ClickUp tasks, set owners/due dates, and follow through to completion.
Email Triage & Delegation
Maintain inbox zero: file, label, draft replies, and route messages to the right team member (e.g., account managers, ops, marketing) with context and deadlines; set reminders and follow-ups.
Calendar & Time Protection
Hold focus blocks, add buffers/travel time, and schedule personal/family appointments; decline/deflect low-value requests.
Personal Admin & Errands
Bookings (travel, dining, appointments), renewals, online orders/returns, document collection, vendor coordination, light bill/receipt management, and handoff to bookkeeping.
Weekly Priority Brief
Produce a simple one-pager every Monday: Must/Should/Could priorities, key deadlines, flagged risks, and asks for the team.
Light Research & Drafting
Quick fact-finding, price comparisons, short emails, and summaries as needed.
Confidentiality
Handle sensitive information with absolute discretion.
Success Looks Like (first 30–90 days)
Inbox triaged daily; founder touches only what truly needs him.
100% of voice notes converted into clear tasks within 24 hours.
8–10 founder hours/week reclaimed by Day 30 (tracked via a time-savings log).
Weekly priority brief delivered every Monday by 9am PT.
Zero missed personal deadlines (renewals, appointments, travel).
Must-Haves
2+ years Executive Assistant experience (supporting a founder/C-level).
Excellent written English; crisp summaries and professional tone.
Mastery of Google Workspace, calendar ops, and task tracking.
Comfortable working full PST hours; proactive and anticipatory.
Nice-to-Haves
ClickUp (or similar PM tool), Slack, and GoHighLevel/CRM familiarity.
Experience in fast-paced agency, eCommerce, or startup environments.
Application form:
Job Type: Full-time
Pay: Php20, Php28,000.00 per month
Benefits:
- Work from home
Work Location: Remote
Expected Start Date: 10/05/2025
