Executive Assistant

2 weeks ago

Work from Home, Philippines Lab 916 Full time ₱20,000 - ₱28,000 per year

Role Overview

We're hiring a Personal Executive Assistant to support our founder (Vincent). Your north star: protect the founder's time. You'll capture and organize voice notes, route priorities to the right internal owners, keep email triaged, and handle personal-life admin so Vincent can focus on high-leverage work.

Schedule: Full-time, must work core PST hours (Mon–Fri)

What You'll Handle

Listen to founder voice notes, summarize clearly, turn into ClickUp tasks, set owners/due dates, and follow through to completion.

Email Triage & Delegation

Maintain inbox zero: file, label, draft replies, and route messages to the right team member (e.g., account managers, ops, marketing) with context and deadlines; set reminders and follow-ups.

Calendar & Time Protection

Hold focus blocks, add buffers/travel time, and schedule personal/family appointments; decline/deflect low-value requests.

Personal Admin & Errands

Bookings (travel, dining, appointments), renewals, online orders/returns, document collection, vendor coordination, light bill/receipt management, and handoff to bookkeeping.

Weekly Priority Brief

Produce a simple one-pager every Monday: Must/Should/Could priorities, key deadlines, flagged risks, and asks for the team.

Light Research & Drafting

Quick fact-finding, price comparisons, short emails, and summaries as needed.

Confidentiality

Handle sensitive information with absolute discretion.

Success Looks Like (first 30–90 days)

Inbox triaged daily; founder touches only what truly needs him.

100% of voice notes converted into clear tasks within 24 hours.

8–10 founder hours/week reclaimed by Day 30 (tracked via a time-savings log).

Weekly priority brief delivered every Monday by 9am PT.

Zero missed personal deadlines (renewals, appointments, travel).

Must-Haves

2+ years Executive Assistant experience (supporting a founder/C-level).

Excellent written English; crisp summaries and professional tone.

Mastery of Google Workspace, calendar ops, and task tracking.

Comfortable working full PST hours; proactive and anticipatory.

Nice-to-Haves

ClickUp (or similar PM tool), Slack, and GoHighLevel/CRM familiarity.

Experience in fast-paced agency, eCommerce, or startup environments.

Application form:

Job Type: Full-time

Pay: Php20, Php28,000.00 per month

Benefits:

  • Work from home

Work Location: Remote

Expected Start Date: 10/05/2025

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