Executive Assistant

About Livaclean

Livaclean is a fast-growing eCommerce company based in the USA, specializing in skincare and healthcare products designed to nourish your soul. With a global remote team, we foster a positive, win-win culture rooted in teamwork, open communication, continuous learning, autonomy, flexibility, and high performance. These values guide us in creating an environment where employees thrive both professionally and personally.

About the Founder

Meet Anthony, the 33-year-old visionary behind Livaclean. Based in Texas, Anthony has been leading Livaclean for the past seven years, driven by a passion for personal growth and a commitment to excellence. He's not just building a business; he's on a journey to scale Livaclean to $10 million in annual revenue while fostering an environment of continuous learning and development.

Anthony believes in the power of technology and innovation, and he's looking for an Executive Assistant who shares this mindset. If you're tech-savvy, proactive, and enjoy troubleshooting challenges on your own, you'll fit right in. Beyond the day-to-day EA responsibilities, you'll have the opportunity to take on ad hoc projects—such as setting up basic email flows for Shopify, or recruiting an email marketer to handle the ad hoc projects. Anthony values growth in all areas—health, wealth, and relationships—and he's excited to work with someone who shares these priorities.

Role Overview

We are seeking a highly organized and proactive Executive Assistant (EA) to support our CEO/Founder, Anthony. As Anthony's right hand, you will ensure his workflow is seamless, efficient, and always ahead of schedule. This role is critical to Anthony's productivity and the company's growth.

Key Responsibilities

• Executive Support:
• Manage Anthony's email inbox, flagging urgent messages and ensuring timely responses.
• Anticipate Anthony's needs, preparing briefs and updates to keep him one step ahead.
• Handle ad-hoc tasks and projects with precision and urgency.
• Personal Task Coordination:
• Plan vacations, including itineraries, bookings, and logistics.
• Research medical tourism options (clinics, costs, travel arrangements).
• Organize personal engagements like date nights with his fiancée
• Household & Administrative Support:
• Source and vet contractors for home remodeling projects.
• Handle business/personal payments (e.g., sales tax, vendor invoices).
• Coordinating tasks/emails between team members
• Team Accountability:
• Follow up with team members to ensure timely completion of monthly reporting tasks.
• Prepare reports and follow up on urgent tasks.
• Project & Task Management:
• Use Asana, ClickUp, or similar tools to track tasks, deadlines, and priorities.
• Ensure Anthony's tasks are organized, delegated (if needed), and completed on time.
• Document and maintain SOPs for recurring processes.
• Communication & Coordination:
• Act as a liaison between Anthony and team members, ensuring clear communication.
• Schedule and coordinate meetings, including agenda preparation and action item follow-up.
• Sync regularly with the team to align on priorities and deliverables.
• Operational Efficiency:
• Identify bottlenecks in Anthony's workflow and implement improvements.
• Assist in preparing reports, presentations, and other critical documents.

Required Qualifications

• 2+ years as an Executive Assistant, ideally supporting founders or C-level executives.
• Proficiency with project management tools (e.g., Asana, ClickUp) and productivity software (e.g., Google Workspace, Slack).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal English communication skills.
• High level of discretion and professionalism when handling confidential information.
• Proactive, detail-oriented, and able to work independently with minimal supervision.
• Being able to make proactive, educated decisions and problem-solve

Preferred Skills

• Experience in eCommerce, Amazon FBA, or Shopify
• Proven success working remotely across time zones
• Quick adaptability to shifting priorities and dynamic environments
• Experience with travel planning/booking
• Experience with event coordination

Challenges of the Role

• This role requires exceptional multitasking and attention to detail in a fast-paced, remote environment.
• You must be comfortable with technology and learning new tools/processes quickly.
• The role demands flexibility and proactivity in handling both professional and personal tasks.

What We Offer

• A 1-month trial period to ensure a great fit, with jointly-created 30, 60, and 90-day goals.
• Access to detailed SOPs, onboarding resources, and a buddy system for a seamless start.
• Flexible remote work with some overlap in CST for meetings.
• Competitive salary based on experience, paid bi-monthly via USD Payoneer or USDC Crypto.
• 16 days off (10 PTO + 6 company holidays), with PTO increasing over time.

30, 60, 90-day Suggested Goals

• A 1-month trial period to ensure a great fit, with joint-created 30, 60, and 90-day goals.
• What does success look like? "Organize my life, allow me to work on things I enjoy, and gain back my free time"
• 7 days
• Request for most login access and setup
• Amazon
• Emails
• Etc
• Onboarding both parties
• Collection of important info
• Set up of templates
• 30 days
• Own email inbox - stage 1
• Reducing the clutter of the inbox before ABT starts his day ~11AM CST
• Notifying him of anything urgent
• Own calendar - stage 1
• Knowing what to auto-accept yes to and confirm with ABT
• Helping to schedule meetings when needed
• Understanding what personal items should be on the calendar and when to block out space for focus work
• Understanding what is on ABT to do
• See asana/clickup
• Admin task takeover
• PTO
• VAT Payments
• Texas Sales tax payments
• Canada tax payments
• Proactive decision-making
• 60 days
• Clear understanding of recurring tasks to take over, such as
• Review in asana/clickup
• Travel Planning and Coordination
• Such as upcoming Mexico/Medical Tourism trips
• China trip to visit factories
• 90 days
• Helping with business-related projects
• Expanding Amazon marketplaces
• Getting business registrations done in europe and other marketplaces.
• Understanding the team who to reach out for XYZ
• Being able to create new systems and processes
• Helping with some recruiting

Job Pay, Location & Hours

• Pay: $1000 to $1500 USD per month
• Remote: Work from anywhere.
• Full-time: 40 hours per week.
• Time Zone: 4 hrs daily overlap with Central Timezone (CST) for meetings/email management.
• Meetings: ~2 x weekly meetings for first ~60 days, reduced towards 1 x weekly meeting after training period

Interview Process

• Screenshare presentation of your past, Task Management Style, Email Inbox Management & Trip Planning
• What is your onboarding process for your executive? What information do you need to succeed?
• How would you describe your personality?
• Do you have any experience in e-commerce, Shopify, or Amazon FBA? If so, briefly describe
• What is 1 unique thing you did to make your past executive's life easier?

My Genius Zone - Anthony Bui-Tran

If I only did these activities, I would be extremely fulfilled.

1. Communication

• Writing detailed, thoughtful content (e.g., articles, emails, or plans)
• Speaking or presenting when I've had time to prepare
• Collaborating with others to refine ideas

I enjoy communicating in ways that let me think deeply and express myself clearly. Writing is a strength because it gives me space to organize my thoughts, while speaking works well when I can plan ahead. I like working with others to polish ideas rather than just tossing out quick opinions.

NOTE: I don't enjoy rushed or surface-level communication—like short, snappy social media posts—since I prefer depth over brevity.

2. Strategy & Implementation

• Planning projects or goals with a clear vision
• Digging into details to make sure things get done right
• I prefer to come up with the strategy and then lean on talent to execute and click the buttons
• I work best with someone comes up with a draft and then I can review. It takes me more brainpower to start from scratch.

I thrive when I can see the big picture and then break it down into actionable steps. I'm not just a dreamer—I like making things happen—but I also enjoy tweaking the process to make it better or more interesting. I do not love having to do the implementation.

3. Growth & Learning

• Consuming content to expand my knowledge
• Trying new skills or hobbies that challenge me
• Sharing what I've learned with friends or colleagues

I'm curious and love growing as a person. Learning keeps me energized, whether it's through research or hands-on experience, and I get a kick out of passing that knowledge on to others in a casual, helpful way.

About Me

NOTE: This is who I am right now, but I'm always open to evolving.

I'm ambitious and like pushing myself to do better, but I'm not obsessed with perfection—I just want to feel proud of my efforts. I'm reliable and stick to my promises, even if it takes extra work. Balance matters to me; I'll hustle when needed, but I also need time to recharge.

I am not a morning person and usually start my work day at ~11am CST. I focus better in a quiet space and alone. I'm not afraid of hard work, but I'd rather spend my energy on things that matter than grind for the sake of it. Long-term, I want my work to feel meaningful, not just a paycheck.

How I Communicate and Work With Others

I'm straightforward but try to be kind about it—I'd rather say what I mean than dance around it. I like working with people who are open and honest too. Collaboration is great when everyone's throwing out ideas, but I'm also happy working solo when it's time to focus.

I don't need hand-holding and prefer clear goals over step-by-step instructions. I'm good at seeing what needs to be done and jumping in, but I appreciate a heads-up if plans change. Feedback? I take it seriously and like giving it too—as long as it's constructive and not just criticism for the sake of it.

Values and PrinciplesI Have A VERY Low Tolerance For...

• Dishonesty or dodging responsibility
• Endless meetings with no point, if it can be sent via text/email/loom (Most situations, I do not enjoy listening to voice notes)
• People who slack off and expect others to pick up the pieces
• Being boxed into boring, repetitive routines
• People who post data but no suggestions or next steps
• People who need hand-holding for each step

I Will Endlessly Support And Go To Battle For...

• Anyone who's honest and puts in real effort
• Ideas or projects that spark creativity and growth
• Friends or teammates who have my back
• Freedom to work in a way that suits me

Do NOT Ask Me To...

• Do mindless busywork (e.g., endless paperwork or data entry)

Do Ask Me To...

• Review someone's brainstorm of ideas or solutions
• Write something detailed and useful
• Take the lead on something I care about
• Help figure out a tricky problem

Join Livaclean and help drive our mission forward by keeping our CEO—and our team—running at peak performance

Job Type: Full-time

Pay: Php58, Php87,362.20 per month

Application Question(s):

• What is your onboarding process for your executive? What information do you need to succeed?
• How would you describe your personality?
• Do you have any experience in e-commerce, Shopify, or Amazon FBA? If so, briefly describe
• What is 1 unique thing you did to make your past executive's life easier?
• Will you be able to do a screenshare presentation of to highlight the following skills, Task Management Style, Email Inbox Management, & Trip Planning

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 2 years (Required)

Language:

• English (Required)

Work Location: Remote

Expected Start Date: 10/01/2025