URGENT: Executive Assistant

2 weeks ago

Work from Home, Philippines Workstaff360 Full time $104,000 - $130,878 per year
Description
  • Manage busy calendars across multiple time zones using Google Calendar
  • Schedule and confirm internal/external meetings, interviews, and recurring syncs
  • Prepare agendas and take notes as needed
  • Monitor and organize Gmail inboxes for 4–6 executives
  • Flag high-priority emails and draft responses when needed
  • Track follow-ups and maintain inbox clarity
  • Coordinate domestic and international travel (flights, hotels, ground transport)
  • Prepare detailed itineraries for executives
  • Arrange lunch meetings, team events, and other logistical needs
  • Assist in light project management and task tracking
  • Manage document filing systems via Google Drive or Notion
  • Coordinate with internal teams via Slack and email
  • Follow up with vendors, clients, or team members as needed
Hard Requirements:
  • Minimum 2-3 years of executive-level support experience
  • Experience supporting multiple executives or founders simultaneously
  • Strong organizational skills and high attention to detail
  • Proficient in Gmail, Google Calendar, Google Docs, and Slack
  • Comfortable working independently and maintaining confidentiality
  • Excellent written and verbal English communication skills
  • Familiarity with Notion, Zoom, or basic project management tools
  • Experience in a tech startup or SaaS environment is a plus
Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM US Pacific Standard Time
Offer and Benefits:
  • $5-$6USD/hour
  • HMO coverage after 1 year of employment.
About WorkStaff360

Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth

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