URGENT: Executive Assistant

5 days ago

Work from Home, Philippines Workstaff360 Full time $104,000 - $130,878 per year
Description
  • Manage busy calendars across multiple time zones using Google Calendar
  • Schedule and confirm internal/external meetings, interviews, and recurring syncs
  • Prepare agendas and take notes as needed
  • Monitor and organize Gmail inboxes for 4–6 executives
  • Flag high-priority emails and draft responses when needed
  • Track follow-ups and maintain inbox clarity
  • Coordinate domestic and international travel (flights, hotels, ground transport)
  • Prepare detailed itineraries for executives
  • Arrange lunch meetings, team events, and other logistical needs
  • Assist in light project management and task tracking
  • Manage document filing systems via Google Drive or Notion
  • Coordinate with internal teams via Slack and email
  • Follow up with vendors, clients, or team members as needed
Hard Requirements:
  • Minimum 2-3 years of executive-level support experience
  • Experience supporting multiple executives or founders simultaneously
  • Strong organizational skills and high attention to detail
  • Proficient in Gmail, Google Calendar, Google Docs, and Slack
  • Comfortable working independently and maintaining confidentiality
  • Excellent written and verbal English communication skills
  • Familiarity with Notion, Zoom, or basic project management tools
  • Experience in a tech startup or SaaS environment is a plus
Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM–6PM US Pacific Standard Time
Offer and Benefits:
  • $5-$6USD/hour
  • HMO coverage after 1 year of employment.
About WorkStaff360

Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth

  • executive assistant

    3 days ago

    Work from Home, Philippines VIZSERVE PRIVATE LIMITED Full time $104,000 - $130,878 per year

    EXECUTIVE ASSISTANTDuties and ResponsibilitiesManage executive calendars, appointments, and meetings across multiple time zones.Prepare reports, presentations, and correspondence on behalf of executives.Handle email and communication management, prioritizing urgent matters.Assist in project coordination, tracking deliverables, and following up on...

  • URGENT: Executive Assistant to Founder

    1 week ago

    Work from Home, Philippines Workstaff360 Full time ₱144,000 - ₱288,000 per year

    DescriptionManage a complex calendar across multiple time zones.Schedule and coordinate high-level meetings, ensuring accurate details and timely communication.Anticipate conflicts and proactively resolve scheduling issues.Monitor and manage the Founder's inbox, draft and review professional responses, and prioritize messages for action.Ensure accuracy,...

  • URGENT: Scheduling

    1 week ago

    Work from Home, Philippines Workstaff360 Full time ₱28,800 - ₱31,200 per year

    DescriptionPlan and maintain work schedules and routes for technicians which ensure smooth day-to-day operations and maximized revenueAssign jobs based on skills, location, urgency, and availabilityMonitor job progress and provide real-time updates to customers and staffAdjust schedules as needed to resolve conflicts, delays, cancellations, and urgent...

  • Executive Assistant with Notion Experience

    1 week ago

    Work from Home, Philippines CEO Outsourcing Full time ₱1,440,000 - ₱2,592,000 per year

    Job description:At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency,...

  • Virtual Executive Assistant

    1 week ago

    Work from Home, Philippines Virtua Outsourcing Solutions Full time ₱250,000 - ₱1,200,000 per year

    About the Role:This contract role is to provide high-level executive support to the Chief Executive Officer (CEO) and Chief Revenue Officer (CRO) of our client, Wambi, during their current Executive Assistant's maternity leave. The Virtual Assistant (VA) will start in October, allowing a one-month transition period for a smooth handover, and will continue...

  • va admin assistant-urgent

    1 day ago

    Work from Home, Philippines Your Virtual Beez Full time ₱240,000 - ₱480,000 per year

    WE ARE URGENTLY LOOKING FOR VA ADMIN ASSISTANTPERMANENT WORK FROM HOMESUBMIT YOUR RESUME IN DOCX.Administrative Assistant – QualificationsCertification: Must be a Licensed Professional Teacher (LPT passer) – an advantage especially for training, documentation, and communication tasks.Experience: Preferably with 1–2 years of experience in administrative...

  • Urgent Hiring

    1 week ago

    Work from Home, Philippines Global Solutions Ca. Full time ₱360,000 - ₱540,000 per year

    URGENT HIRINGUrgent Hiring | French-Speaking Database Manager (US Real Estate) – With Google PPC ExpWe are looking for a Database Manager / Marketing VA to manage our client's CRM and handle marketing-related tasks.Your ability to follow instructions and pay attention to details will be reflected in your application process, so please read carefully before...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines 1 Imports Full time ₱58 - ₱87 per year

    About LivacleanLivaclean is a fast-growing eCommerce company based in the USA, specializing in skincare and healthcare products designed to nourish your soul. With a global remote team, we foster a positive, win-win culture rooted in teamwork, open communication, continuous learning, autonomy, flexibility, and high performance. These values guide us in...

  • Executive Virtual Assistant

    1 week ago

    Work from Home, Philippines Rume Health Full time

    Position OverviewThis position involves providing comprehensive administrative support to the Chief Executive Officer by managing calendar, communications, travel, and special projects. The successful candidate will demonstrate exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced executive environment.Key...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines PEARL Full time $70,000 - $120,000 per year

    Work Arrangement: RemoteJob Type: Independent Contractor, Full-timeWork Schedule: Monday–Friday, 8:00 AM – 6:00 PM EST, with flexibility to support PST overlap for leadershipLocations: RemoteAbout Pearl Talent::Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have...