HR Coordinator/Specialist

2 weeks ago

Taguig, National Capital Region, Philippines MASE HOLDINGS INC. Full time ₱350,000 - ₱600,000 per year
Job Summary:

We are looking for a highly organized and proactive HR Coordinator / HR Specialist to join our team, with a key focus on recruitment, timekeeping, and HR services support. This role ensures smooth HR operations by managing the hiring process, maintaining accurate attendance records, and providing essential day-to-day administrative assistance to the HR department.

Key Responsibilities:

1. Recruitment:

  • Coordinate end-to-end recruitment activities including job posting, screening candidates, scheduling interviews, and conducting initial interviews.
  • Collaborate with hiring managers to define job requirements and ensure alignment with staffing needs.
  • Maintain and update applicant tracking systems and recruitment pipelines.
  • Conduct background checks, reference checks, and assist in onboarding new hires.
  • Organize and participate in job fairs and recruitment events.

2. Timekeeping & Attendance Monitoring:

  • Monitor daily attendance, absences, and tardiness using timekeeping systems (e.g., biometrics or digital platforms).
  • Review and validate timesheets and attendance records for accuracy before payroll processing.
  • Coordinate with department heads for approvals on leaves, overtime, and schedule adjustments.
  • Generate timekeeping reports and assist in resolving discrepancies or disputes.
  • Ensure compliance with labor laws and company policies regarding timekeeping and work hours.

3. HR Services Support:

  • Provide general administrative support to the HR department, including preparing HR letters, memos, and reports.
  • Monitoring of Office Supplies including the inventory and requisition of the department
  • Maintain and organize employee files, records, and HR documentation (both digital and physical).
  • Assist with preparation for audits, compliance checks, and HR reports.
  • Support logistics for meetings, trainings, and employee engagement activities.
  • Handle general HR inquiries and coordinate with other departments as needed.

Qualifications:
  • Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
  • At least 1–3 years of relevant HR experience, particularly in recruitment, timekeeping, and administrative roles.
  • Proficient in MS Office (Word, Excel, PowerPoint) and HRIS or timekeeping software (Sprout).
  • Knowledge of basic labor laws and HR policies.
  • Strong attention to detail, organizational, and multitasking skills.
  • Excellent communication and interpersonal skills.

  • Ability to maintain confidentiality and handle sensitive information.

  • Experience in high-volume recruitment or workforce-intensive environments.

  • Familiarity with payroll coordination is a plus.
  • Ability to work independently and as part of a team in a fast-paced environment.

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