Executive Assistant

7 hours ago

Bonifacio Global Metro Manila, Philippines Ubiquity Full time ₱400,000 - ₱600,000 per year

Summary:

Manage executive calendars, schedule appointments, and coordinate meetings. Act as a liaison between

executives and internal/external stakeholders. Assist in project management, tracking deadlines, and ensuring

timely follow-up. Perform general administrative tasks, including document preparation and data entry. Organize

travel arrangements and itineraries as needed. Assist in project management, tracking deadlines, and ensuring

timely follow-up. Support the execution of special projects and initiatives

Essential Functions:

  • Calendar Management: Schedule and coordinate meetings, appointments, and events for
  • executives
  • Communication Coordination: Serve as a primary point of contact for internal and external
  • communications.
  • Meeting Support: Follow up on action items and ensure timely completion 15%
  • Perform general administrative tasks such as filing, data entry, and document management 15%
  • Handle sensitive information with discretion and professionalism 15%
  • Manage logistics and provide on-site support during events 10%
  • Handle travel-related expenses and reimbursement

Qualifications:

  • 2+ years of experience in an administrative or executive support role
  • Bachelor's degree or equivalent experience in a related field
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • High level of professionalism and discretion in handling sensitive information
  • Able to keep confidential information
  • Able to multitask and prioritize
  • Can work on night shift schedule

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