Executive Assistant

3 days ago

Bonifacio Global Metro Manila, Philippines Cruz Marcelo & Tenefrancia Full time ₱900,000 - ₱1,200,000 per year

Company Description

Cruz Marcelo & Tenefrancia is a top tier full-service law firm with expertise in Litigation; Corporate Law; Intellectual Property; and more. Committed to delivering effective legal representation, the firm values professionalism, expertise, and client understanding in a creative and respectful environment.

Role Description

This is a full-time on-site Executive Assistant role located in Taguig. The Executive Assistant will be responsible for providing executive support, managing expense reports, handling communication, and providing administrative assistance on a day-to-day basis.

  • Handles schedule of all appointments and meetings of the Partner. Attends meeting and takes notes and reminders as required by the Partner.
  • Displays effective communication. Receives calls on behalf of the Partner and immediately relays messages to the Partner or to the caller. Maintains pleasing and professional telephone manners.
  • Assists in making travel arrangements
  • Renders clerical function such as photocopying, faxing, mail distribution, filing and other similar tasks.
  • Records and monitors all incoming and outgoing documents
  • Monitors all works assigned to Associates and remind them of the deadlines and follows-up submission.
  • Maintains and keeps appropriate filling system for all documents of Partner.
  • Prepares and drafts correspondences for the Partner. Ensures that all correspondences are promptly distributed or released, tracked and recorded, to appropriate lawyers or individual and replies on behalf of the Partner.
  • Handle and process all bank transactions of the Partner.
  • Perform other duties as assigned.

Requirements

  • Bachelor's degree in Business Administration, Communications, or any related field (preferred)
  • Minimum (1) one year of experience as an Executive Assistant / Secretary in the legal environment
  • Excellent written and verbal communication skills
  • Proficient in computer and Microsoft Office
  • Strong ability to build relationships and communicate professionally with lawyers and clients
  • Ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
  • Ability to handle confidential information with integrity.
  • Must be responsible, highly organized and keen to details
  • Can multitask effectively and can work under minimal supervision
  • Experienced in dealing with high-profile personalities
  • Knowledgeable with standard office administrative practices and procedures
  • Must be highly proficient in computer skills in all Microsoft applications and outlook

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