Executive Assistant

Who We Are Looking For:

The Executive Assistant is the central operational partner to the CEO — responsible for organization, execution, communication, and ensuring priorities move forward without friction. This role demands exceptional attention to detail, strong business judgment, and the ability to operate in a fast-moving environment with minimal direction. The Executive Assistant will manage calendars, coordinate across teams, prepare documents, streamline workflows, and proactively anticipate the CEO's needs. This is a high-trust, high-impact role that helps drive the effectiveness and efficiency of the entire organization.

What You'll Do:

· Manage complex executive calendars, meetings, and daily schedules with precision and priority awareness.

· Coordinate internal and external meetings, including agendas, preparation materials, and follow-ups.

· Organize inboxes and communications, triage messages, draft responses, and ensure timely execution of action items.

· Prepare documents, reports, presentations, and summaries with accuracy and professionalism.

· Track key projects and deadlines across multiple business lines; ensure deliverables stay on course.

· Conduct research, compile data, and create concise briefing notes for strategic initiatives.

· Manage travel arrangements: itineraries, bookings, logistics, reimbursements.

· Maintain confidential records, digital filing systems, contracts, and company documents.

· Liaise with internal teams, partners, vendors, and external stakeholders on behalf of the CEO.

· Assist with light personal tasks and logistics to protect the CEO's time and focus.

· Perform operational tasks such as invoice tracking, expense reconciliation, and vendor coordination.

· Draft clear, concise, professional communications for internal and external audiences.

· Self-manage time and priorities with minimal oversight in a remote work environment.

· Other duties as assigned.

You Have:

· 2–4 years of experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator.

· Bachelor's degree preferred.

· Exceptional organizational skills and the ability to manage multiple priorities simultaneously.

· Strong written and verbal English communication skills.

· Ability to work efficiently under tight deadlines in a fast-paced, changing environment.

· Experience supporting senior leadership, including calendar and inbox management.

· High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams) and project management tools (Asana).

· Strong attention to detail, accuracy, and ability to maintain confidentiality.

· Proven judgment and the ability to anticipate needs rather than react to them.

· Experience coordinating travel, preparing documents, and managing cross-functional communication.

· Ability to take initiative and drive tasks forward with minimal supervision.

· Skills in Asana, Pipedrive, or CRM tools a plus.

· Basic familiarity with financial administration (expenses, invoices, reconciliations) a plus.

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to communicate effectively via telephone, video call, and email. The employee is frequently required to remain in a stationary position for extended periods and occasionally move from one location to another. The employee is required to consistently use computer and office productivity equipment such as a desktop/laptop computer, tablet, printer, and calculator, as well as software including Google Workspace and project management tools.

What's In It For You:

· Competitive Philippines-based compensation (salary plus performance incentives).

· Opportunity to work directly with the executives of a fast-growing, entrepreneurial portfolio.

· Long-term growth opportunities across multiple business lines.

· Flexible remote work environment.

· Paid time off and local holidays observed.

· A chance to play a meaningful role in a high-impact organization.

About Us Digital Trends Media Group (DTMG) is the world's largest independent innovation media company. 200 million people each month engage with our network of tech and lifestyle media brands, influencing culture and igniting conversation around the ever-

evolving worlds of innovation. DTMG's core demographic is the HENRY (High Earners Not Rich Yet) millennial, whose sphere of influence spans generations. Through in-depth reporting, product reviews, and commentary that entertains as much as it informs, we speak to the audiences that matter most, about the innovation that deeply affect their lives.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Job Type: Full-time

Pay: Php30, Php50,000.00 per month

Benefits:

• Work from home

Work Location: Remote