Transaction Coordinator

2 weeks ago

Work from Home, Philippines Guiding Star Full time $104,000 - $130,878 per year

Position Title: Transaction Coordinator

Location: Remote

Position Overview

We are seeking a highly organized and detail-oriented Transaction Coordinator to join The Guiding Star LLC. The Transaction Coordinator will manage the administrative tasks involved in each real estate transaction, ensuring accuracy, compliance, and smooth communication between agents, clients, escrow, and all parties involved in the closing process. This role is vital in maintaining efficiency and providing an exceptional client experience.

Key Responsibilities

Manage the entire contract-to-close process for all real estate transactions.

Review purchase agreements, addendums, and all related contracts to ensure accuracy and compliance with real estate regulations.

Open escrow and track important contract deadlines (inspections, appraisals, financing, contingencies, etc.).

Maintain consistent communication with clients, agents, lenders, title/escrow officers, and cooperating brokers.

Prepare and deliver required disclosures and documentation to clients and all parties.

Update and manage the team's CRM and transaction management platforms

Ensure all required documents are completed, signed, and properly uploaded to the compliance systems.

Schedule inspections, appraisals, and closings as needed.

Provide weekly status updates to agents and clients regarding the progress of each transaction.

Assist with post-closing follow-up, including client retention activities.

??Additional administrative tasks may be assigned as needed

Qualifications

Prior experience as a Transaction Coordinator, Real Estate Assistant, or similar role in the real estate industry (Keller Williams experience a plus).

Strong understanding of real estate contracts, timelines, and compliance requirements.

Proficiency with transaction management tools (DocuSign, KW Command, or equivalent).

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Ability to manage multiple transactions simultaneously in a fast-paced environment.

Self-motivated with the ability to work independently and as part of a team.

Strong ability to multitask, prioritize effectively while meeting deadlines and managing time constraints

Education & Experience

Bachelor's degree in Business Administration, Finance or closely related (preferred).

At least 1–2 years of real estate or administrative experience.

Keller Williams systems/Command knowledge preferred but not required.

Compensation & Benefits

Competitive salary and internet allowance

Paid Time Off

Health insurance coverage or reimbursement

Yearly bonus

Performance-based salary increase

Remote-first, growth-oriented company culture

Opportunities for advancement and skill development

Collaborative, people-focused team environment

Apply now and let's make things happen

Job Type: Full-time

Education:

  • Bachelor's (Required)

Experience:

  • Transaction Coordinator: 2 years (Required)
  • Real Estate (KW): 2 years (Required)

Work Location: Remote

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