Transaction Coordinator Start Today
3 days ago
Join us at The Guiding Star LLC as a Transaction Coordinator In this role, you'll be the driving force behind smooth and seamless real estate transactions from start to finish. You'll manage key details, ensure accuracy and compliance, and keep communication flowing between agents, clients, escrow, and all parties involved. Your work will make every closing stress-free and every client experience exceptional.
Key Responsibilities
Manage the entire contract-to-close process for all real estate transactions.
Review purchase agreements, addendums, and all related contracts to ensure accuracy and compliance with real estate regulations.
Open escrow and track important contract deadlines (inspections, appraisals, financing, contingencies, etc.).
Maintain consistent communication with clients, agents, lenders, title/escrow officers, and cooperating brokers.
Prepare and deliver required disclosures and documentation to clients and all parties.
Update and manage the team's CRM and transaction management platforms
Ensure all required documents are completed, signed, and properly uploaded to the compliance systems.
Schedule inspections, appraisals, and closings as needed.
Provide weekly status updates to agents and clients regarding the progress of each transaction.
Assist with post-closing follow-up, including client retention activities.
Additional administrative tasks may be assigned as needed
Qualifications
Prior experience as a Transaction Coordinator, Real Estate Assistant, or similar role in the real estate industry (Keller Williams experience a plus).
Strong understanding of real estate contracts, timelines, and compliance requirements.
Proficiency with transaction management tools (DocuSign, KW Command, or equivalent).
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple transactions simultaneously in a fast-paced environment.
Self-motivated with the ability to work independently and as part of a team.
Strong ability to multitask, prioritize effectively while meeting deadlines and managing time constraints
Education & Experience
Bachelor's degree in Business Administration, Finance or closely related (preferred).
At least 1–2 years of real estate or administrative experience.
Keller Williams systems/Command knowledge preferred but not required.
Compensation & Benefits
Competitive salary and internet allowance
Paid Time Off
Health insurance coverage or reimbursement
Yearly bonus
Performance-based salary increase
Remote-first, growth-oriented company culture
Opportunities for advancement and skill development
Collaborative, people-focused team environment
Apply now and let's make things happen
Job Types: Full-time, Permanent
Education:
- Bachelor's (Required)
Experience:
- real estate or KW: 2 years (Required)
- Transaction Coordinator: 2 years (Required)
Work Location: Remote
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