Administrative Staff

7 days ago

Pasig, National Capital Region, Philippines Iprotect Consultancy & Insurance Agency Inc. Full time ₱192,000 - ₱201,600 per year

Job description

Procurement & Purchasing Functions:

  • Sources and coordinates with new suppliers and maintain strong relationships and long-term purchasing agreements with existing suppliers and vendors.
  • Obtains and updates information of suppliers and process possible Memo on Agreement (MOA).
  • Contacts and coordinates with vendors/suppliers/insurance partners regarding requests, purchase orders and merchandise, new products, market conditions, and trends;
  • Prepares and coordinates company needs and purchase from new suppliers or vendors not associated with the list of suppliers at hand.
  • Arranges and schedules delivery of supplies, equipment, furniture, marketing supplies from supplies and insurance partners and comparing product deliveries with issued purchase orders to ensure there are no discrepancies.
  • Receives purchase requests and counter-checks throughout the company and coordinates with Managers, Branch Managers or Department Heads to determine purchasing needs and specifications.
  • Assist and monitoring to office supplies and medicine inventory by checking actual stock to determine inventory level; anticipating needed supplies; recommend new office products; placing orders for supplies.
  • Receives requests, inspects, and distributes office supplies to appropriate requesting departments and individuals; files damage claims with courier services, companies and suppliers.
  • Responsible for preparing and purchasing of office cleaning materials, janitorial/utilities consumables, rice provisions and other needs of the Head Office in terms of household needs.
  • Canvasses and evaluates the quality and appropriateness of supplies and equipment; obtaining quotations, conducts cost/quality comparisons prior to submitting requests to Admin Supervisor or Admin Manager.
  • Prepares periodic reports related to purchasing, inventory, and shipping and receiving within the company.

Accounting Functions:

  • Prepares and processes Disbursement Forms pertaining to the following request and endorses them to the Accounting Dept.
  • Receives and processes company and branches requests for utility applications such as Internet, Water, Electric and telecommunications.
  • Responsible for collecting and generating Employee Monthly Phone bills, request for payment and authority to deduct as needed, endorses for approval and submits to accounting for payment processing.

Admin Functions:

  • Receives, monitors, maintains records and coordinates with Branch and Regional Managers with new branch opening / closing branches regarding the checklist of needed documentations and materials.
  • In-charge in monitoring preventive maintenance of air-conditioning units, CCTV and office equipment, perform troubleshooting techniques and coordinate repair schedules.
  • Maintains and monitors cellphone accountability Masterlist and requests replacement/upgrades.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Responsible for records management of the Department, ensuring the filing system is comprehendible and enabling quick retrieval of records.
  • Other tasks that may be assigned from time to time as long as it is assigned by the Department Head.

Job Types: Full-time, Permanent

Pay: Php16, Php17,000.00 per month

Ability to commute/relocate:

  • Pasig: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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