
Administrative Manager
4 days ago
Work Schedule: 09:00 AM-6:00 PM (ACST) | 07:30 AM-4:30 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you?
We are seeking an experienced, enthusiastic, and reliable Administrative Manager to join our team. In this role, you will oversee administrative tasks, manage workflows, and support day-to-day operations with efficiency and precision. You will be responsible for ensuring smooth communication, coordinating processes across teams, and maintaining organized systems that drive productivity. By leveraging your strong organizational skills, proficiency with digital tools, and ability to adapt to diverse tasks, you will play a key role in enabling the business to operate seamlessly and focus on strategic priorities.
What You'll Do
You'll be the kind of person who:
- Communicate with clients by phone, email, and video call in a professional and helpful way, using systems such as JustCall, Microsoft Teams, Zoom, and WhatsApp to stay connected and provide timely support.
- Build rapport quickly and make sure clients feel supported from start to finish.
- Schedule client and prospect appointments.
- Prepare for coaching sessions by reviewing and downloading reports from the Online Budget Tracker, preparing notes for the coach within the client file note, and ensuring everything is ready for the coaches.
- Handle post-coaching tasks by sending follow-up reports and action items to the client, filing the meeting recording, and scheduling the next session in the coach's calendar.
- Update client records and systems by recording results in CRMs and trackers, keeping spreadsheets accurate, and ensuring information is up to date for reliable reporting.
- Liaise with providers such as lenders and accountants to raise and resolve queries, requiring attention to detail and excellent follow-up.
- Assist with loan and property transactions from first submission through to settlement.
- Track commissions by maintaining spreadsheets with complex formulas, requiring strong Excel skills.
- Deliver timely and accurate updates to clients and the team.
- Organise and maintain accurate records using cloud-based systems such as SharePoint and OneDrive for document management.
- Create and maintain processes and systems.
- Provide Personal Assistant support to the Managing Director.
- Assist with company website and social media updates.
- Support Xero reconciliation and bookkeeping tasks, requiring good knowledge of Xero.
- Maintain regular daily communication with the Managing Director by providing updates on tasks, following up on outstanding items, sharing progress, and checking if any assistance is required to support priorities.
- Remind the Managing Director of the day's appointments and check in advance for any requirements such as reports, files, or call details.
- Accompany the Managing Director to selected meetings to take notes, capture task requirements, and record follow-ups, then ensure those actions are completed.
We're looking for someone with:
- High school diploma or equivalent; additional qualifications in Business, Communications, or related fields are desirable.
- Minimum 3–5 years in an Executive Assistant, Team Administrator, or similar coordination role, ideally within a professional services or recruitment environment.
- Good understanding of Xero and bookkeeping.
- Confident using Pipedrive, the full Microsoft 365 suite (Word, Excel, Outlook, PowerPoint, etc.), ClickUp, Zapier, Calendly, and Ignition, with the ability to learn new programs quickly.
- Excellent attention to detail and accuracy.
- Strong problem-solving skills.
- Clear, professional written and verbal communication.
- Ability to work independently and manage priorities.
- Comfortable in a fast-paced, high-volume environment.
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more.
If you're thinking "this sounds like me"—it probably is. Click apply. We can't wait to meet you.
-
Human Resource and Administrative Manager
4 days ago
Pasig, National Capital Region, Philippines PJ-Trigon Realty Corp. Full time ₱2,000,000 - ₱2,500,000 per yearJob Duties/Responsibilities:The Human Resource and Administrative Manager is responsible for leading and overseeing the end-to-end functions of Human Resources and Administration. This includes managing the full recruitment lifecycle, handling employee relations, enforcing compliance with internal policies and labor regulations, ensuring effective payroll...
-
IT Administrator
4 days ago
Pasig, National Capital Region, Philippines XPRESS (PARA MOBILITY AND LOGISTICS VENTURES HOLDINGS INC.) Full time ₱600,000 - ₱1,200,000 per yearAbout Xpress:Xpress, a fast-growing mobile super-app in the Philippines, is reshaping everyday convenience with its range of digital services. As a startup, we're passionate about leveraging technology to improve daily life and are looking for a IT Administrator to join our team.Job Overview:The IT Administrator is responsible for the overall health,...
-
IT Administrator
3 weeks ago
Pasig, National Capital Region, Philippines August 99 Full timeOverviewWe are seeking a motivated and tech-savvy IT Administrator to join our growing team. This junior-level position offers excellent growth opportunities for someone eager to develop their career in IT while supporting both our internal operations and coworking space clients. The ideal candidate will be a quick learner with strong communication skills...
-
IT Administrator
2 days ago
Pasig, National Capital Region, Philippines August 99 Full time ₱104,000 - ₱130,878 per yearWe are seeking a motivated and tech-savvy IT Administrator to join our growing team. This junior-level position offers excellent growth opportunities for someone eager to develop their career in IT while supporting both our internal operations and coworking space clients. The ideal candidate will be a quick learner with strong communication skills and a...
-
IT Administrator
2 days ago
Pasig, National Capital Region, Philippines August 99, Inc. Full time ₱104,000 - ₱130,878 per yearWe are seeking a motivated and tech-savvy IT Administrator to join our growing team. This junior-level position offers excellent growth opportunities for someone eager to develop their career in IT while supporting both our internal operations and coworking space clients. The ideal candidate will be a quick learner with strong communication skills and a...
-
Administrative Officer
4 days ago
Pasig, National Capital Region, Philippines TOPLC Biomedical, Inc. Full time ₱800,000 - ₱1,200,000 per yearKey Responsibilities:General Office Management:Handle day-to-day administrative tasks, including answering phone calls, managing emails, and responding to internal and external inquiries promptly.Scheduling and Coordination: Organize schedules, meetings, and appointments for staff and management, ensuring efficient time management.Inventory and Equipment...
-
administrative supervisor
4 days ago
Pasig, National Capital Region, Philippines Cloud Panda PH Full time ₱1,200,000 - ₱2,400,000 per yearJob descriptionAbout the roleJC Premiere Business International Inc is seeking an experienced and organized ADMINISTRATIVE SUPERVISOR to join our dynamic team in our Pasig City, Metro Manila office. As a full-time administrative professional, you will play a crucial role in supporting our senior leadership and ensuring the smooth day-to-day operations of our...
-
Administrative Assistant
4 days ago
Pasig, National Capital Region, Philippines Peoples Credit Network Finance Co. Inc. Full time ₱250,000 - ₱750,000 per yearJob DescriptionThe Administrative Assistant will provide end-to-end support in loan operations — from application processing to collection — while also serving as Executive Assistant to the General Manager. The role requires someone experienced in lending operations, with strong organizational skills to balance loan administration, client coordination,...
-
Administrative Supervisor
4 days ago
Pasig, National Capital Region, Philippines LE COQ GLOBAL VENTURES CORP. Full time ₱360,000 - ₱540,000 per yearJOB QUALIFICATION :-Graduate of Bachelor's Degree in Office Administration, Business Administration or any related field.-At least 3 years of experience in an administrative role and 2 years in managerial position preferably in a food manufacturing company.Proven experience in handling more than 10 people.JOB DESCRIPTION:Manage and monitor all company...
-
Administrative Assistant
2 days ago
Pasig, National Capital Region, Philippines MGEN Renewables Full time ₱250,000 - ₱350,000 per yearResponsibilities:Maintain an up-to-date fleet inventory, ensuring compliance with relevant regulations and internal policies.Coordinates with vendors for the preventive maintenance service of company assets such as equipment, vehicles, motors etc.Provide general administrative support, including scheduling meetings, managing calendars, preparing reports, and...