Executive Assistant

The Executive Assistant with strategic responsibilities serves as both a confidential executive support to the CEO/President and a strategic partner, managing executive communications organizational projects, and cross-functional initiatives. This role blends administrative expertise with strategic coordination, enhancing the effectiveness and efficiency of executive operations.

Strategic Responsibilities:

• Initiative Leadership: Drive strategic initiatives and cross-functional prects from conception to execution, coordinating across multiple departments
• Executive Representation: Represent the CEO in meetings and communicate effectively with internal and external stakeholders on their behalf
• Organizational Alignment: Monitor company-wide objectives, ensure alignment with executive priorities, and facilitate effective leadership team collaboration
• Strategic Planning Support: Assist in annual strategic planning, budgeting, performance evaluations, and prepare comprehensive briefing materials for executive and board meetings
• Change Management: Support organizational development, cultural initiatives, and proactively address executive needs and operational issues
• Accountability & Follow-up: Ensure rigorous follow-up on executive directives and maintain accountability for key decisions and outcomes

Administrative Responsibilities:

• Executive Support & Communications: Provide confidential executive support, managing all correspondence, screening calls/visitors, and ensuring timely responses and signatures
• Calendar & Meeting Management: Oversee executive office operation including scheduling, coordinating meetings, taking minutes, and circulating documentation
• Document & Information Management: Create, format, and edit executive-level documents and presentations while maintaining organized physical and electronic filing systems
• Travel & Event Coordination: Arrange comprehensive local and international travel logistics, VIP services (airport transfers, accommodation, dining), and ensure IT/audiovisual setup for meetings
• Personal Executive Support: Provide assistance with personal activities and special assignments as required

Qualifications:

Education:

• Bachelor's degree preferably in Business Administration, Mass Commuunication, Marketing, Journalism, or a related field.

Experience:

• At least 3 years of relevant experience, ideally in an executive assistant or srategic support role. Prior executive-level experience strongly preferred.

Skills:

• Exceptional organizational, administrative, and time-managemert skills
• Strong verbal and written communication abilities
• Excellent interpersonal and influencing skills
• Advanced proficiency in Microsoft Office Suite (Excel, Power Point, Word
• Strong analytical, research, and reporting capabilities

Attitude:

• High level of integrity, discretion, and reliability
• Proactive problem-solver with strategic orientation
• Capable of independent judgment and handling high-pressure environments
• Flexible and adaptive, open to new approaches and continuous learning
• Ability to gain support and build effective relationships across all organizational levels

Job Type: Full-time

Benefits:

• Company Christmas gift
• Employee discount
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Ability to commute/relocate:

• Parañaque: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 3 years (Preferred)

Work Location: In person