Executive Assistant

3 days ago

Paranaque City, Calabarzon, Philippines Nutrifinds Enterprise Full time $60,000 - $80,000 per year

The Executive Assistant with strategic responsibilities serves as both a confidential executive support to the CEO/President and a strategic partner, managing executive communications organizational projects, and cross-functional initiatives. This role blends administrative expertise with strategic coordination, enhancing the effectiveness and efficiency of executive operations.

Strategic Responsibilities:

  • Initiative Leadership: Drive strategic initiatives and cross-functional prects from conception to execution, coordinating across multiple departments
  • Executive Representation: Represent the CEO in meetings and communicate effectively with internal and external stakeholders on their behalf
  • Organizational Alignment: Monitor company-wide objectives, ensure alignment with executive priorities, and facilitate effective leadership team collaboration
  • Strategic Planning Support: Assist in annual strategic planning, budgeting, performance evaluations, and prepare comprehensive briefing materials for executive and board meetings
  • Change Management: Support organizational development, cultural initiatives, and proactively address executive needs and operational issues
  • Accountability & Follow-up: Ensure rigorous follow-up on executive directives and maintain accountability for key decisions and outcomes

Administrative Responsibilities:

  • Executive Support & Communications: Provide confidential executive support, managing all correspondence, screening calls/visitors, and ensuring timely responses and signatures
  • Calendar & Meeting Management: Oversee executive office operation including scheduling, coordinating meetings, taking minutes, and circulating documentation
  • Document & Information Management: Create, format, and edit executive-level documents and presentations while maintaining organized physical and electronic filing systems
  • Travel & Event Coordination: Arrange comprehensive local and international travel logistics, VIP services (airport transfers, accommodation, dining), and ensure IT/audiovisual setup for meetings
  • Personal Executive Support: Provide assistance with personal activities and special assignments as required

Qualifications:

Education:

  • Bachelor's degree preferably in Business Administration, Mass Commuunication, Marketing, Journalism, or a related field.

Experience:

  • At least 3 years of relevant experience, ideally in an executive assistant or srategic support role. Prior executive-level experience strongly preferred.

Skills:

  • Exceptional organizational, administrative, and time-managemert skills
  • Strong verbal and written communication abilities
  • Excellent interpersonal and influencing skills
  • Advanced proficiency in Microsoft Office Suite (Excel, Power Point, Word
  • Strong analytical, research, and reporting capabilities

Attitude:

  • High level of integrity, discretion, and reliability
  • Proactive problem-solver with strategic orientation
  • Capable of independent judgment and handling high-pressure environments
  • Flexible and adaptive, open to new approaches and continuous learning
  • Ability to gain support and build effective relationships across all organizational levels

Job Type: Full-time

Benefits:

  • Company Christmas gift
  • Employee discount
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Ability to commute/relocate:

  • Parañaque: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Executive Assistant: 3 years (Preferred)

Work Location: In person

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