Executive Assistant

1 day ago

Paranaque City, Calabarzon, Philippines BruntWork Full time $40,000 - $60,000 per year

This is a remote position.

Job Highlights:
  • Contract type: Independent Contractor
  • Schedule- 4hrs per day/ 20hrs per week - Flexible schedule (Monday to Friday)
A local parenting website for Sydney's North Shore, is seeking a highly organized, efficient, and proactive Executive Assistant to support our CEO and operations. This is an exciting opportunity for someone who thrives in a fast-paced environment, communicates effectively, and works independently to ensure operations run smoothly.

Responsibilities:
  • Respond promptly or reassign to relevant team members to client enquiries via HubSpot, using templates and snippets.
  • Add new advertising campaigns to Trello on the day they are received via email (or as a priority, the next working day)
  • Manage banner campaigns, including chasing artwork, scheduling and reporting.
  • Resize and/or crop images for website use (specs provided).
  • Schedule social media posts in VistaSocial using the provided copy.
  • Boost Facebook posts to reach targeted demographics and achieve set client objectives (e.g., 5,000 impressions).
  • Create and send out invoices to clients using QuickBooks
  • Email advertising reports to clients with completed campaign statistics (templates provided).
  • Set up new directory listings for package clients.
  • Add events to the What's On section; proactively research new events when appropriate.
  • Approve business posts in the Facebook Group during dedicated Business Hour (1st and 3rd Tuesday of the month, 8-9pm AEST).
  • Perform additional administrative and operational tasks as required by the CEO.
Requirements
  • Highly efficient, organized, and able to work independently.
  • Excellent written and verbal communication skills.
  • Proactive, detail-oriented, and able to manage multiple tasks simultaneously.
  • Experience with the following platforms (or similar) is highly desirable:

o   WordPress (website content updates)

o   HubSpot (CRM)

o   Trello (project management)

o   Image editing (resizing, cropping, optimization for web)

o   Facebook Ads

o   QuickBooks (for invoicing)

o   VistaSocial (social media scheduling)

o    ChatGPT

o   Slack (internal communication)

Benefits Independent Contractor Perks:
  • Permanent Work from Home
  • Immediate Hiring
  • Steady Freelance Job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_26945_JOB

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines Nutrifinds Enterprise Full time $60,000 - $80,000 per year

    The Executive Assistant with strategic responsibilities serves as both a confidential executive support to the CEO/President and a strategic partner, managing executive communications organizational projects, and cross-functional initiatives. This role blends administrative expertise with strategic coordination, enhancing the effectiveness and efficiency of...

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines Fastlink Handlers & Brokerage Corp. Full time $40,000 - $60,000 per year

    EXECUTIVE ASSISTANTProvide high-level administrative support to the executive management.  This includes screening calls, travel and meeting arrangements and preparing various reports.· Relieve management of the administrative details· Update and chase delegated tasks to ensure progress to deadlines· Keep projects on schedule· Prepare correspondence/...

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines Magic Potions Merchandise Inc. Full time ₱25,000 - ₱300,000 per year

    Job description Executive Assistant to the CEO / Supervisorial Level We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be responsible for managing the CEO's paperwork, business affairs, communications, and travel arrangements. This role is critical in ensuring the CEO's daily operations run...

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines BruntWork Full time $40,000 - $80,000 per year

    This is a remote position. Job Highlights: Contract: Independent Contractor  Work Schedule: Monday to Friday 7:30am to 4:30pm Minneapolis, Minnesota, Central Standard Time Key Responsibilities:  Communications Management:Monitor, respond to, and organize incoming emails Screen and answer phone calls, transferring to appropriate team members as needed...

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines Parañaque Premier Hospital & Medical Center Full time ₱18,000 - ₱20,500 per year

    GENERAL JOB DESCRIPTION:He/she shall provide executive support, serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and...

  • Executive Assistant to the CEO

    1 day ago

    Paranaque City, Calabarzon, Philippines Bladegrass Technologies, Incorporated Full time $40,000 - $60,000 per year

    JOB OBJECTIVEUnder general direction, the position is responsible for providing executive level operational and strategic assistance to the Executive Management Team and advisory bodiesDUTIES AND RESPONSIBILITIESA. Office ManagementManages the implementation of activities, including the resources and schedules, to ensure that all operational errands are...

  • Executive Assistant to the CEO

    1 day ago

    Paranaque City, Calabarzon, Philippines Kreativ Nomad Full time ₱15,500 - ₱16,500 per year

    We are seeking a highly organized and proactive Executive Assistant to the CEO to support the day-to-day operations of Kreativ Nomad.This is a hybrid role so applicants must reside in Las Piñas or Parañaque. The Executive Assistant will bridge business development, client delivery, and operations, working closely with the CEO while being guided by the VP...

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines Delbros Waterfront Leasing Co., Inc. Full time ₱250,000 - ₱300,000 per year

    Assists the CEO of the company with his correspondence, scheduling of appointments, monitoring of various projects through Google calendar and ensuring deadlines and deliverables are met by coordinating closely with the individuals/departments involved in the specific project . He/She also prioritizes issues which need the immediate attention of the CEO and...

  • Executive Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines My Sahay Global Incorporated Full time $40,000 - $60,000 per year

    We're looking for a detail-oriented Virtual Assistant to support our team with calendar coordination and shift scheduling. If you're proactive, organized, and thrive in a fast-paced remote environment, we'd love to hear from youWhat we are looking for:Proven experience in calendar and schedule management (VA or admin roles)Manage executive and team calendars...

  • Executive Sales Assistant

    1 day ago

    Paranaque City, Calabarzon, Philippines ADVIRA TRADING CORPORATION Full time $40,000 - $60,000 per year

    Provide administrative and sales support to the executive teamAssist in preparing sales reports, proposals/bids/quotations, and presentationsCoordinate with clients and suppliersManage schedules, meetings, and communications