Executive Assistant

5 days ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱250,000 - ₱500,000 per year

This is a remote position.

Job Highlights:
  • Contract type: Independent Contractor
  • Schedule- 4hrs per day/ 20hrs per week - Flexible schedule (Monday to Friday)
A local parenting website for Sydney's North Shore, is seeking a highly organized, efficient, and proactive Executive Assistant to support our CEO and operations. This is an exciting opportunity for someone who thrives in a fast-paced environment, communicates effectively, and works independently to ensure operations run smoothly.

Responsibilities:
  • Respond promptly or reassign to relevant team members to client enquiries via HubSpot, using templates and snippets.
  • Add new advertising campaigns to Trello on the day they are received via email (or as a priority, the next working day)
  • Manage banner campaigns, including chasing artwork, scheduling and reporting.
  • Resize and/or crop images for website use (specs provided).
  • Schedule social media posts in VistaSocial using the provided copy.
  • Boost Facebook posts to reach targeted demographics and achieve set client objectives (e.g., 5,000 impressions).
  • Create and send out invoices to clients using QuickBooks
  • Email advertising reports to clients with completed campaign statistics (templates provided).
  • Set up new directory listings for package clients.
  • Add events to the What's On section; proactively research new events when appropriate.
  • Approve business posts in the Facebook Group during dedicated Business Hour (1st and 3rd Tuesday of the month, 8-9pm AEST).
  • Perform additional administrative and operational tasks as required by the CEO.
Requirements
  • Highly efficient, organized, and able to work independently.
  • Excellent written and verbal communication skills.
  • Proactive, detail-oriented, and able to manage multiple tasks simultaneously.
  • Experience with the following platforms (or similar) is highly desirable:

o   WordPress (website content updates)

o   HubSpot (CRM)

o   Trello (project management)

o   Image editing (resizing, cropping, optimization for web)

o   Facebook Ads

o   QuickBooks (for invoicing)

o   VistaSocial (social media scheduling)

o    ChatGPT

o   Slack (internal communication)

Benefits Independent Contractor Perks:
  • Permanent Work from Home
  • Immediate Hiring
  • Steady Freelance Job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_26945_JOB

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