Executive Assistant to the CEO

24 hours ago

Paranaque City, Calabarzon, Philippines Bladegrass Technologies, Incorporated Full time $40,000 - $60,000 per year

JOB OBJECTIVE

Under general direction, the position is responsible for providing executive level operational and strategic assistance to the Executive Management Team and advisory bodies

DUTIES AND RESPONSIBILITIES

A. Office Management

  1. Manages the implementation of activities, including the resources and schedules, to ensure that all operational errands are efficiently conducted

  2. Provides overall coordination in the operation of the Executive Office

  3. Manages the schedule of the executive management team

  4. Coordinates with line heads in finalizing meeting schedules

  5. Informs all attendees of the meeting agenda ahead of time

  6. Takes and transcribes minutes and maintains records for various committees involving the Management, Executive and other Ad Hoc Committees, and advisory bodies

  7. Ensures that all directives, orders and decisions from the P/CEO are documented, communicated and clarified to the appropriate stakeholders at the right time

  8. Drafts correspondences originating from the office of the Executive Management

  9. Drafts responses to correspondences addressed to the Executive Management

  10. Under general guidance, decides, for and in behalf of the Executive Management, on matters not requiring personal attention and within prescribed limits of authority

  11. Manages the execution of corporate events such as Christmas Parties, Anniversaries, Birthdays, Outings, etc.

B. Technical Assistance

  1. Manages all technical and special requirements pertaining to the Executive Offices

  2. Collates, monitors and reports to the Executive Management all departmental business

commitments and actual performance on a regular basis.

  1. Identifies major, urgent and unresolved issues needing immediate action

  2. Implements strategies to ensure that all commitments are delivered in accordance to set expectations

  3. Provides consultative, research, fact-finding and advisory/special service to the Executive and Management Committees

C. Corporate Planning and Deliverables Monitoring

  1. Actively assists in the strategic and operational planning activities of the company

  2. Screens, reviews and approves line managers' reports relative to the development of approved plans, the status and assessment of the same

  3. Screens, reviews and approves line managers' reports on a regular basis data-driven analytics on finance and administration, and other data as defined in the group's KRA/KPI

JOB SPECIFICATION S

  1. Minimum Educational Attainment - College graduate preferably in the field of Business Administration, or Behavioral Science. Post graduate degree or units in the field of Business Management is preferred

  2. Actual Work Experience - 5 years' experience in similar or related capacity/functions

Job Type: Full-time

Ability to commute/relocate:

  • Parañaque: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Do you have a working knowledge of Google Workspace?

Experience:

  • Executive Assistant: 2 years (Required)

Language:

  • English (Required)

Location:

  • Parañaque (Preferred)

Work Location: In person

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