Executive Assistant
5 days ago
Responsibility:
- Supporting Head of IT Site Management, ensuring well-functioning communication and collaboration with the Global IT organization. This includes local IT onboarding, pulse-checking with employees, supporting site-wide bonding activities, seating plan, and establishing manager meetings, newsletters, supporting job fairs, EB activities.
- Efficient and transparent interaction with key stakeholders including global and local Management, HR, Administration, Finance.
- Supporting colleagues from IT and Group Functions when they raise questions regarding day-to-day operations.
- Advising and coaching IT colleagues how to comply with internal regulations and procedures (e.g., helpdesk, finance, procurement, HR, health, safety, and security)
- Supporting the development and implementation of workplace policies and improvement initiatives, in line with company strategy.
- Maintaining Site Management SharePoint site.
- Preparing reports and presentations.
Our requirements:
- Excellent communication skills
- Showing initiative and ability to execute
- Proficiency in English (both written and oral)
- Planning, organisation, and administrative skills
- Proficiency level in Microsoft Office (PowerPoint, Word, Excel, Visio)
- Working experience in global environment would be a plus
- Knowledge of Photoshop tool would be a plus
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