Depot Officer

2 days ago

Cebu City, Central Visayas, Philippines Star Paper Corporation Full time

I. JOB MISSION/SUMMARY

To manage the Bacolod Depot operation which includes warehousing, delivery, inventory and control, office administration, building administration, maintenance and security. Responsible in ensuring the effective and efficient administration of the depot operation, the security of both incoming and outgoing stocks, ensure items are properly arranged and stack, maintain good housekeeping and accurate inventory.

II. DUTIES AND RESPONSIBILITIES:

A. ) Management &Administration (office, building, maintenance & security)

  1. Liaising with the National Sales Manager of the different companies.
  2. (Spin-off) on ordering of stocks for the depot.
  3. Managing inventory levels and making key decisions on stock control.
  4. Ensuring availability of all company range of products as well as supplies at the depot at all times.
  5. Managing and reconciling the inventory.
  6. Ensure that standards for quality, health and safety are met at the depot
  7. Managing the staff at the depot including performance appraisal
  8. Managing of depot resources (vehicles, crates, staff)
  9. Supervising (administratively) the Cashier & Accounts Receivable Staff
  10. Responsible for the cleanliness, maintenance and repair of the building/office and equipment.
  11. Ensures the safety and security of the work area, the employees and the products/items.
  12. Responsible of securing/renewal of government taxes, licenses, registrations (business permit, delivery permit, property tax, vehicle registration, etc.).
  13. Accurate and timely submission of reports and scorecards.
  14. Ensure manpower structures are in place.
  15. Strict implementation of company rules, regulations, systems, procedures and processes.
  16. Perform other functions that his/her immediate superior/top management may assigned.

B. ) Warehouse & Delivery

  1. Assumes full ownership in achieving 100% Warehouse & Logistics' Customer Service Level (CSL).
  2. Planning and organizing the daily program of activities of warehouse in the assigned depot.
  3. Full accountability of the warehouse including stocks inventory, delivery processes and requirement, supplies and equipment management.
  4. Manage a team that promotes effective warehouse and delivery management system reliable to meet on-time delivery requirement, complete product flow and storage of stocks optimizing space but in compliance with safety and security standards.
  5. Monitors the quality, quantity, cost and efficiency of product flow.
  6. Coordinates with relevant internal customers and support groups on matters affecting schedules.
  7. Monitors warehouse/logistics productivity and keep overtime cost at the lowest level.
  8. Back loading of returns, necessary manpower, processes, supplies, equipment and maintenance requirement.
  9. Monitoring the movement of crates and containers and overseeing there cleanliness and handling to reduce breakage.
  10. Ensure delivery trucks/fleet are in running condition. Monitors truck/fleet repair and maintenance.
  11. Negotiate with forwarders/carriers/transporters/trucking & delivery agencies so as to realize delivery commitment.
  12. Conduct periodic reviews of performance and initiate actions to resolve variances and deviations
  13. Maintain processes & procedures on "Good Warehousing Practice (GWP)".
  14. Conduct training for new warehouse personnel.
  15. Facilitate customer's logistics complaint urgently.
  16. Maintain employee discipline in the Depot including staff of spin-off companies e.g. tardiness, office attire, orderliness and cleanliness, leaving the office, break time and others

III. JOB SPECIFICATION, COMPETENCIES AND PROFILE

  1. Candidate must possess at least Bachelor's/College Degree, Engineering (Industrial) or any related Business course.
  2. At least 2-4 Year(s) of working experience in the related field is required for this position.
  3. with strong experience in Warehousing and Logistics Operations.
  4. With experience in handling both incoming and outgoing of stocks.
  5. Knowledge in Supervising Operations / Dispatching
  6. Required Skill(s): Excellent communication skills, Strong Leadership skills, Attentions to detail, Can do Multi tasking.
  7. Knowledge in basic computer application, troubleshooting & business data analysis. Know how to operate/basic trouble shoot of warehouse equipment
  8. Can do Planning, Executions, Result-Oriented, Cost Reduction/Efficiency, Delivers Customer Satisfaction and Preferred Supplier Status.
  9. Ability to delegate and influence to co-workers.

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