Accounts Payable
3 days ago
Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role:
The AP/PO Specialist is responsible for managing accounts payable functions and purchase order processing, ensuring accurate and efficient financial tracking of inventory purchases and project-related expenditures. This role includes maintaining vendor pricing, reconciling financial transactions, and ensuring compliance with company procurement policies. The AP/PO Specialist will work closely with vendors, project managers, and accounting personnel to support company financial operations.
Location: Must be in Philippines – Remote
Environment: Philippine candidates are allowed to apply
Language: Excellent communication skills
Timezone: Monday to Friday 7:00 AM - 4:00 PM PST (11:00 PM - 8:00 AM Philippine Standard Time), follows Philippine holidays.
Contract: Full-time Contract
Requirements:
- Education: Bachelor's degree in accounting, Finance, Business Administration, or related field preferred.
- Experience: 3+ years in accounts payable, procurement, or inventory management.
- Skills:
- Experience with Sage Intacct, Microsoft Excel, and financial reconciliation tools.
- Strong analytical skills, attention to detail, and ability to work in a fast-paced environment.
- Characteristics:
- Excellent verbal and written communication skills to collaborate with vendors, project managers, and accounting teams.
- Ability to manage multiple priorities, deadlines, and reconcile financial transactions accurately.
Responsibilities:
Accounts Payable & Financial Reconciliation
- Enter and process AP invoices in Sage Intacct, ensuring accuracy and proper coding.
- Conduct credit card transaction reviews and reconciliations for accuracy.
- Reconcile American Express and Wex statements, identifying discrepancies and ensuring proper documentation.
- Manage AP aging reports and GL reconciliations, resolving outstanding balances timely.
- Reconcile bank transactions and vendor reconciliation statements to ensure proper financial reporting.
- Process vendor lien releases, ensuring compliance with contractual obligations.
Purchase Order Management & Inventory Tracking
- Process daily purchase orders from field teams to vendors, ensuring timely procurement of materials.
- Track all purchased inventory and assign costs when items are transferred to projects or departments.
- Maintain the PWP invoice list and track material movements in and out of inventory.
- Update and manage item lists in Sage Intacct, ensuring all available items are properly cataloged.
- Set up new items from vendors in Sage Intacct, ensuring they are available for PO selection.
- Conduct periodic inventory reconciliations to validate stock levels and financial accuracy.
Vendor & Pricing Management
- Request and update pricing information from vendors, ensuring current costs are
- reflected in procurement systems.
- Maintain strong vendor relationships to optimize pricing, payment terms, and service quality.
- Ensure compliance with company purchasing policies and negotiate improved terms when posible.
Job Type: Full-time
Benefits:
- Health insurance
- Work from home
Work Location: Remote
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