Accounts Payable Officer
7 hours ago
Job Brief
We are seeking an experienced Accounts Payable Officer to provide financial and administrative support to ensure efficient operation of the Finance department. This role is responsible for the accurate and timely processing of supplier invoices, reconciliation of accounts payable ledgers, and preparation of payment runs. The position also manages corporate credit card reconciliations and expense management systems.
Responsibilities
Receive and verify invoices and requisitions for goods and services, ensuring accuracy and appropriate authorisation.
Match invoices to purchase orders and resolve any discrepancies.
Process accounts payable transactions, including EFT, BPAY, international payments, and bursary payments.
Prepare and reconcile weekly payment runs for approval and upload to the bank.
Perform monthly corporate credit card reconciliations, ensuring all transactions are properly documented, coded, and approved.
Manage vendor information, including setup and maintenance of supplier details in accounting and verification systems.
Reconcile vendor statements monthly and resolve outstanding issues promptly.
Maintain accurate records of payments, approvals, and supporting documentation for audit compliance.
Monitor invoice approval workflows to ensure timely processing.
Support month-end and year-end close processes, including GL reconciliations.
Assist in implementing process improvements to enhance efficiency and control.
Provide guidance to staff on purchase order and invoice submission procedures.
Ensure adherence to financial controls, delegation limits, and data security policies.
Undertake other finance-related duties as directed.
Requirements
Relevant tertiary qualifications or equivalent experience in Finance or Accounting.
Minimum 4 years' experience in Accounts Payable, preferably within an education or not-for-profit environment.
Strong attention to detail and accuracy in processing and reconciliation.
Excellent written and verbal communication skills.
Proven ability to manage multiple priorities and meet strict deadlines.
Strong team player with a collaborative approach.
Proficiency in Microsoft Excel and Office applications.
Analytical mindset and commitment to continuous improvement.
Desirable
Experience with Microsoft Dynamics GP, Workplace, ProSpend, and Eftsure (or similar vendor verification systems).
Understanding of Australian accounting standards and not-for-profit financial reporting requirements.
Software
Microsoft Dynamics GP
ProSpend
Eftsure
Microsoft Office Suite (Excel, Outlook, Word)
Personal Attributes
Detail-oriented and organised.
Strong communicator and collaborator.
Reliable and accountable with a proactive approach to problem-solving.
Committed to maintaining accuracy and compliance in all financial processes.
Education
Tertiary qualification in Accounting, Finance, or a related discipline (or equivalent work experience).
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
About Outdesk
At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.
Employee Benefits
Paid Leave
13th Month Pay
SSS
Philhealth
Pag-Ibig
BIR
HMO
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