Documentation Officer

3 days ago

Malate, National Capital Region, Philippines Five Star Marine Services Full time ₱264,000 per year

Qualifications

  • Atleast College Graduate or undergrad in any related courses.
  • Working experience related to the business industry is an advantage
  • Basic knowledge of Microsoft Office tools (Word, Excel, PowerPoint)

Duties and Responsibilities

  • Prepares and processes all necessary documents for crew deployment, including POEA contracts, flag state applications, visas, medical reports, and travel-related requirements.
  • Checks and verifies the completeness and accuracy of crew documents such as passports, seaman's books, training certificates, and licenses prior to embarkation.
  • Monitors document validity (e.g., passports, certificates, medicals) and promptly notifies crew and concerned officers of upcoming expirations.
  • Coordinates with clinics, government agencies, and training centers for the processing and release of crew requirements.
  • Assists seafarers in completing pre-departure documentation and ensures all forms and clearances are in order.
  • Maintains systematic filing and database records of crew documents, both hard copy and electronic, for easy reference and retrieval.
  • Provides regular updates to senior documentation staff and crewing officers on the status of documentation.
  • Assists in the preparation of crew briefing and ensures deployment packs are complete before embarkation.
  • Supports the Senior Documentation Officer in handling medically repatriated crew by securing required documents.
  • Performs other documentation-related tasks as may be assigned by the Senior Documentation Officer or Documentation Head.

Job Type: Full-time

Pay: Php20, Php22,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee
  • Staff meals provided

Experience:

  • Manning: 1 year (Required)

Work Location: In person

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