Purchasing Assistant

4 days ago

Ayala Alabang, National Capital Region, Philippines WHR Global Consulting Full time ₱250,000 - ₱450,000 per year

Work Setup: Onsite

Work Shift: Dayshift | Mon-Fri

Location: Alabang, Muntinlupa

Qualifications:

  • At least 1 year of working experience as a Purchasing Assistant, Purchasing Officer or similar role.
  • Bachelor's Degree in Business, Supply Chain Management, or a related field
  • Good understanding of supply chain procedures.
  • Can work within deadlines and complete work in a timely manner.
  • Excellent analytical and problem-solving abilities with a data driven approach to procurement decision-making.
  • Effective communication and interpersonal skills.
  • Proactive and results oriented with the ability to thrive in a dynamic environment.
  • Hands-on experience with purchasing software is a plus.

Job Duties:

Purchasing Operations

  • Source, evaluate, and negotiate with suppliers to obtain the most cost-efficient pricing and quality.
  • Process purchase requests (PRs) and issue Purchase Orders (POs) in accordance with  company policies and procedures.
  • Coordinate delivery schedules and follow up on pending orders to ensure timely fulfillment.
  • Maintain accurate and up-to-date records of purchases, pricing, delivery, and performance evaluations.

Cost-Saving Initiatives

  • Continuously seek opportunities for cost reduction and value improvement in procurement activities.
  • Track and report on savings generated through negotiation, strategic sourcing, and supplier consolidation.
  • Support budget preparation through cost analysis of historical purchases and market trends.

Vendor Accreditation and Management

  • Assist in the development, implementation, and enforcement of vendor accreditation standards.
  • Assist in background checks, due diligence, and capability assessments of new and existing suppliers.
  • Assist in creating an Approved Vendor List (AVL) and ensure vendor documentation is complete and updated.
  • Assist in monitoring vendor performance based on delivery, quality, pricing, and compliance metrics.

Compliance & Documentation

  • Ensure all procurement activities adhere to internal controls, company policies, and relevant local regulations.
  • Assist in internal and external audits by providing necessary procurement documentation and reports.
  • Collaboration & Support Coordinate with project teams, warehouse, finance, and R&D departments to align procurement plans with operational needs

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