Administrative Coordinator

2 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱10,620 - ₱17,850
Job Summary

The purpose of this role is to provide administrative support to the executive team by managing calendars, scheduling meetings, and coordinating travel arrangements. To excel in this position, one must possess strong organizational and time-management skills, as well as excellent communication skills and proficiency in MS Office Suite.

Duties and Responsibilities
  • Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements effectively.
  • Prepare and edit correspondence, reports, and presentations specific to construction projects with attention to detail.
  • Handle confidential information with discretion, ensuring compliance with industry regulations and maintaining confidentiality.
  • Assist in organizing and maintaining project documentation, contracts, and permits in a timely and efficient manner.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams to ensure seamless collaboration.
  • Monitor project timelines and deliverables, providing regular updates to executives as needed to maintain transparency.
  • Conduct research related to construction materials, vendors, and industry best practices to stay up-to-date.
  • Manage expense reports and assist in budget tracking for construction projects to ensure financial accuracy.
  • Organize and maintain the executive's filing system, both electronic and physical, to promote efficiency.
Qualifications
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • Bachelor's degree in Business Administration or related field preferred.
  • At least 3 years of experience as an executive assistant or in a similar administrative role.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills.
  • Excellent English communication skills:
    • Reading: High proficiency for reviewing detailed documents.
    • Writing: High proficiency for drafting professional correspondence.
    • Speaking: Clear and professional communication with clients and team members.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
  • Ability to work independently and handle multiple tasks with a high degree of accuracy.
  • High attention to detail and problem-solving skills.
  • Tech-savvy with knowledge of cloud-based systems and virtual communication tools

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