Scheduling and Administrative Coordinator

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $7,200 - $7,800
Job Title: Scheduling and Administrative CoordinatorOverview:

We are seeking an organized individual to manage day-to-day administrative tasks for our construction operations. The ideal candidate will have experience with AccuLynx software; however, candidates with strong skills in general construction management or roofing industry software will also be considered.

This role involves answering phones, entering work orders, processing invoices, researching permits and licenses, and providing overall office support.

Key Responsibilities:
  • Answer incoming phone calls, take accurate messages, and provide customer support
  • Enter work orders, project details, and job updates into AccuLynx (or other construction/roofing software)
  • Prepare and process invoices, and assist with accounts payable and receivable entries
  • Maintain accurate financial and project records in QuickBooks or other accounting software
  • Research permit and license requirements for jobs in various municipalities
  • Coordinate with project managers, estimators, and field crews to ensure timely information flow
  • Maintain organized digital and physical filing systems for contracts, invoices, and project documents
  • Assist with scheduling, correspondence, and other general administrative duties
Requirements:
  • Prior experience in an administrative/bookkeeping role within construction or roofing preferred
  • Experience with AccuLynx strongly preferred; familiarity with other construction or roofing software accepted
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Strong communication skills and professional phone etiquette
  • High attention to detail and accuracy in data entry and recordkeeping
Benefits:
  • Night Shift (EST)
  • Weekly pay

Awareness of organizational structures and processes is essential for this role.

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