Administrative Operations Coordinator

1 day ago

Manila, National Capital Region, Philippines beBeeMultitasking Full time ₱800,000 - ₱1,200,000

Job Title: Administrative Operations Coordinator

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This role is ideal for individuals who are highly organized, proactive and able to work independently. The successful candidate will provide administrative support to the team, ensuring smooth office operations.

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  • The Administrative Operations Coordinator supports the team by coordinating and managing documentation for Health Maintenance Organization (HMO) enrollment, ensuring timely and accurate processing.
  • The incumbent will monitor office maintenance needs, including facilities, equipment and supplies, and report issues promptly for resolution.
  • Serving as the point person for administrative operations in the absence of the team leader, the Administrative Operations Coordinator ensures continuity of services and decision-making.
  • The successful candidate will ensure accurate processing of benefit claims and reimbursements through platforms such as Xtract or PAL, in line with company policies and employee entitlements.
  • The Administrative Operations Coordinator will be responsible for account creation and deletion for new and departing employees.
  • Maintenance of HMO records is also part of the job requirements.
  • The position involves supporting engagement activities from planning to organizing.
  • The Administrative Operations Coordinator will update the AOH list and organizational chart.
  • The role also involves utilizing Human Resource Information Systems (HRIS) for tracking employee data, generating reports and time keeping.
  • Delivery of documents to external clients and submission of urgent bank documents when needed.
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Requirements:

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  • A Bachelor's Degree in Office Management or Business related courses is required.
  • Strong organizational and administrative skills are essential.
  • A valid driver's license and ability to drive motorcycle and 4-wheel vehicles are must-haves.
  • Ability to multitask and work independently is a requirement for this role.
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Benefits:

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  • Retirement Benefit
  • SSS, PagIbig, PhilHealth Contributions Employer's Share
  • Medical Insurance (HMO)
  • Life Insurance
  • Free Uniform
  • Free Office Lunch
  • Pro-rated Sick Leave and Vacation Leave on Day 1
  • 18 Days' Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)
  • 21 Days Sickness Leave per annum
  • Administrative Benefits: Compassionate Leave, Maternity/Paternity Leave, Birthday Leave, Birthday Allowance, Medical Reimbursement, Wedding Gift, Eyeglasses upon regularization
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Additional Details:

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  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Management
  • Industries: Maritime Transportation
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