Manila Administrative Coordinator

9 hours ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800
Executive Support Specialist

The role of Executive Support Specialist plays a vital part in ensuring seamless day-to-day operations and strategic planning for senior executives.

This position requires exceptional organizational skills, discretion, and attention to detail. The ideal candidate will be proficient in managing multiple tasks, maintaining confidentiality, and providing top-notch administrative support.

  • Manage business and personal calendars for the CEO and senior executives, ensuring timely scheduling and coordination of meetings, interviews, and appointments.
  • Draft, edit, and manage communication on behalf of executives, including emails, reports, and presentations.
  • Handle travel arrangements, including booking, itinerary preparation, and expense reporting.
  • Maintain confidential records, organize documents, and track key activities.
  • Oversee administrative processes such as office supply procurement and support staff coordination.
  • Perform administrative tasks, including drafting, version control, and distribution of executive materials by implementing digital tools and streamlining workflows.
  • Monitor communications across channels and prioritize messages appropriately.
  • Act as a liaison to internal teams, clients, and external stakeholders.
  • Assist with company events and project coordination.
  • Uphold confidentiality and professionalism in all aspects of the role.
  • Coordinate with various departments to support day-to-day business operations and ensure alignment on executive priorities.
  • Assist in developing and refining internal policies, workflows, and administrative procedures.
  • Track operational metrics and executive KPIs; prepare summaries and reports for leadership.
  • Liaise with vendors, partners, and government stakeholders to support business operations.

Requirements:

  • Minimum of 4 years in an executive or administrative support role.
  • Strong communication skills—both written and verbal.
  • Excellent time management and multitasking capabilities.
  • High level of discretion, reliability, and attention to detail.
  • Proficiency in Microsoft Office and other productivity tools.

Location: Manila, PH

Industry: Printing Services

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