Administrative Coordinator

Position: Administrative Coordinator

Location: Remote

Employment Type: Full-Time

Experience Level: 5 years

Company: TeamFicient -

Salary Range: TBD

Work Schedule:

• Time Range: Between 7 AM – 7 PM CST (Graveyard shift)
• Working Hours: 9 hours per day (8 working hours + 1-hour break)
• Days Off: TBD (2 days per week)

Why Join Us?

• Competitive salary with potential increases based on performance
• Full-time position (40 hrs/week)
• Paid training & performance-based bonuses
• Government-mandated benefits (SSS, PhilHealth & PAG-IBIG)
• Holiday pay, overtime pay, night differential pay & 13th-month pay
• Leave credits & HMO after regularization

About Us:At TeamFicient, we are a dynamic team of highly experienced professionals dedicated to providing tailored solutions that meet the unique needs of our clients.

Job Description:We are looking for a proactive and detail-oriented Administrative Coordinator to oversee daily operations, streamline workflows, and support leadership with administrative and coordination tasks. This role requires strong organizational skills, the ability to prioritize effectively, and experience handling multiple projects simultaneously. You will serve as a central point of contact between teams, ensuring that processes run smoothly and deadlines are met.

Responsibilities:

Administrative & Office Management

• Oversee and maintain organized filing systems (digital and physical).
• Manage office supplies, vendor coordination, and service providers.
• Support scheduling of meetings, appointments, and travel logistics for staff and management.

Coordination & Project Support

• Track deadlines, deliverables, and administrative workflows to ensure timely completion.
• Coordinate company events, training sessions, and cross-team activities.
• Support managers by preparing reports, summaries, and presentations.
• Ensure clear communication between departments and act as a liaison to resolve issues.

Employee & Onboarding Support

• Coordinate onboarding logistics, including preparation of materials, equipment, and orientation schedules.
• Assist with HR-related administrative tasks such as documentation, attendance, and record-keeping.
• Support leadership with staff coordination, project follow-ups, and task tracking.

Compliance & Reporting

• Ensure adherence to company policies and procedures.
• Support compliance reporting and assist with internal audits when needed.
• Maintain accurate records for contracts, agreements, and administrative processes.

Requirements:

• +5 years of proven experience in administrative coordination, office management, or similar roles.
• Strong organizational and multitasking skills with excellent attention to detail.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office, Google Workspace, and familiarity with task/project management tools (e.g., Trello, Notion, Asana).
• Ability to work independently and collaborate effectively with multiple teams.
• Professional, resourceful, and solution-oriented attitude.

Preferred Qualifications:

• Degree or diploma in Business Administration, Management, or related fields.
• Experience in remote team coordination or supporting cross-functional teams.
• Familiarity with CRM tools and administrative software.
• Advanced English level.

System Requirements:

• Desktop/Laptop (Intel Core i5 or equivalent).
• 8GB RAM for multitasking requirements.
• Quiet, dedicated workstation.
• Reliable backup internet connection.
• USB noise-canceling headset.
• Backup power source (Generator/UPS or alternative location)

This is a long-term position where you'll be part of an awesome team, working from home with guidance and support

For any questions, please send an email to (Note: Applications are only accepted via the application form. Sending resumes to the Recruitment email will not be entertained.)

Job Types: Full-time, Permanent

Work Location: In person