Highly Organized Executive Assistant
1 week ago
We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our leadership team. As an Executive Assistant, you will act as the right hand to our co-founders, primarily the CEO and secondarily the CTO. You will manage high-volume scheduling, email prioritization, recruiting coordination, and administrative tasks that create leverage for leadership.
This role is ideal for someone who thrives in fast-paced environments, has sharp communication skills, and can anticipate needs before they arise. Your work will enable the leadership team to operate at maximum efficiency by ensuring priorities are managed seamlessly, meetings are strategically scheduled, candidates are smoothly coordinated, and critical admin functions are executed with precision.
Responsibilities- Executive Support: Manage CEO and CTO inboxes, triaging messages, drafting responses, and surfacing urgent priorities. Own calendar management across multiple time zones, scheduling both internal and external meetings. Serve as a discreet liaison in select communications with investors, clients, and partners.
- Recruiting Coordination: Schedule and coordinate 10–20 candidate interviews per week across departments. Communicate with hiring managers and candidates to ensure a smooth interview process. Maintain scheduling workflows across tools.
- Operations & Admin: Handle travel arrangements and itineraries. Support vendor research, swag orders, and light process documentation. Assist with internal workflows across platforms.
- Special Projects: Execute ad hoc
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