Executive Assistant

4 days ago

Barcelona, Philippines RemoteVA Full time

We are seeking a dedicated and detail-oriented Executive Assistant with a strong background in Accounting and Business Operations . The ideal candidate will be responsible for monitoring business listings, reaching out to business sellers via calls and emails, and providing administrative support. Candidates with a background in accounting firms and hands-on experience in Accounts Payable (AP) and Accounts Receivable (AR) will be prioritized.
Key Responsibilities:

  • Monitor and manage business listings across platforms.
  • Communicate with business sellers through professional calls and emails.
  • Draft, proofread, and send correspondence with flawless English grammar and tone.
  • Assist with daily administrative and executive support tasks.
  • Handle Accounts Payable functions, including invoice processing, vendor management, and payment scheduling.
  • Manage Accounts Receivable processes, including billing, collections, and reconciliations.
  • Maintain accurate financial records and support bookkeeping tasks as required.
  • Prepare reports, maintain organized documentation, and ensure deadlines are met.
  • Collaborate with team members and management to ensure smooth business operations
Requirements
  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Prior experience in an accounting firm is highly preferred.
  • Solid knowledge of Accounts Payable and Accounts Receivable processes.
  • Experience with accounting software (e.g., QuickBooks, Xero, or similar).
  • Familiarity with CRM systems or business listing platforms.
  • Excellent verbal and written communication skills in English (must sound natural and professional).
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other productivity tools.
  • Detail-oriented, proactive, and able to work independently
Benefits
  • Work From Home
  • 650 USD Starting Monthly Salary
  • Paid Weekly
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