Highly Organized Administrative Professional

1 week ago

Barcelona, Philippines beBeeAdministrative Full time ₱100,000 - ₱120,000
Overview

We are seeking an organized, detail-oriented administrative professional to join our team. As a key support partner, you will perform high-level tasks and provide timely assistance to senior-level managers. Responsibilities include calendar management, travel coordination, and expense reporting. The ideal candidate should be well-organized, have excellent time management skills, and be able to work independently.

Position Responsibilities

The successful candidate will be enthusiastic, confident, and flexible in their approach to work. They should be able to demonstrate good organizational skills, including the ability to multi-task, prioritize work under pressure, and meet deadlines.

  • Manage complex schedules and calendars
  • Perform planning, logistics, and operations tasks
  • Provide comprehensive administrative support
  • Coordinate individual and group travel arrangements
  • Handle confidential information with discretion
  • Assist with data entry, project completion, event planning, filing, mail handling, and correspondence preparation
  • Organize meetings and events from start to finish
  • Screen phone calls, prepare documents, pay bills, and maintain records
  • Perform various errands as needed
  • Create and maintain action items, to-do lists, and provide status updates
Candidate Qualifications
  • Proven experience as an Executive Assistant or Personal Assistant (BPO experience preferred)
  • Excellent command of English language
  • Strong judgment and discretion when handling confidential information
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint)
  • Excellent time management and prioritization skills
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
Benefits

We offer a competitive compensation package that includes health insurance, dental coverage, and performance bonuses. Our team members enjoy career growth opportunities, employee shuttle services, and company retreats.

Physical Requirements

This role operates in a professional office environment, requiring prolonged sitting and use of a computer and headset. Occasional movement around the office may be required.

Conditions of Employment

All applicants must be authorized to work in the country where the job is based. Subject to program requirements, background and security investigations may be conducted.

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