Admin/Executive Assistant

1 week ago

Barcelona, Philippines RemoteVA Full time
Overview

Job Title: Administrative/Executive Assistant

Location: Remote work

We are seeking a highly organized and proactive Administrative/Executive Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, managing tasks related to property spreadsheets, calendars, client lists, lead generation, and research. This role requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently.

Key Responsibilities
  • Bi-weekly edit of property spreadsheets for upload to the website and HubSpot, creating two different versions for each platform
  • Weekly update of the online calendar via Google
  • Monthly check on client lists to ensure new additions are marked as Marketing to receive newsletters
  • Support lead generation by searching for new clients using Google, websites, LinkedIn, Facebook, and listing sites with guidance from the supervisor
  • Input data including creating Companies and their related Contacts with names, emails, phone numbers, and religious affiliation
  • Connect with clients on social media platforms:
    • Follow on Facebook, LinkedIn, YouTube
    • Connect with current contacts on LinkedIn
  • Conduct research on:
    • Events for attending/exhibiting to plan ahead and create a calendar of regular events, campaigns, and religious activities
    • Current religious affairs of interest to contribute to engagement strategies and raise the profile of Faithful
    • Newsletters, journals, and magazines for contributing blogs and articles or commenting on existing content
  • Provide administrative support to the executive team as needed
  • Maintain organized records of documents, spreadsheets, and correspondence
Qualifications
  • Proven experience as an Administrative Assistant or Executive Assistant
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
  • Experience with CRM software, preferably HubSpot
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy in editing spreadsheets and managing data
  • Ability to conduct research and present findings effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and manage multiple tasks efficiently
  • Strong problem-solving skills and proactive attitude
Preferred Skills
  • Familiarity with social media platforms (Facebook, LinkedIn, YouTube) and online research tools
  • Experience in lead generation and client relationship management
  • Knowledge of the real estate industry and property management
  • Experience in creating and managing marketing lists
  • Strong interpersonal skills and ability to collaborate with team members and external stakeholders
Job Details
  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Technology, Information and Internet
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