Highly Organized Administrative Assistant

1 week ago

Barcelona, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000
Administrative Support Professional

We are seeking a highly organized and detail-oriented professional to support our leadership team.

This role requires a proactive individual who thrives in a fast-paced environment, managing administrative tasks while leveraging data to drive efficiency and decision-making.

Key Responsibilities:
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Handle email correspondence via Outlook and ensure timely follow-ups
  • Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables)
  • Support CRM activities using Pipedrive (training provided)
  • Conduct lead generation and data enrichment using Seamless.ai
  • Assist with order processing and inventory tracking via SellerCloud
  • Prepare presentations, reports, and documentation for internal and client use
  • Liaise with clients, vendors, and internal teams to ensure smooth operations
Required Skills & Experience:
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Outlook for email and calendar management
  • Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
  • Strong organizational and multitasking abilities
  • Attention to detail and problem-solving mindset
  • Ability to work independently and manage time effectively
Tools & Platforms:
  • Excel - VLOOKUP required, PivotTables helpful
  • Outlook - For email and scheduling
  • Pipedrive - Training provided
  • Seamless.ai - For lead generation
  • SellerCloud - For order and inventory management

Benefits of this Role:

This role offers the opportunity to work with a dynamic team, develop advanced Excel skills, and leverage industry-leading tools to drive business growth.

Why This Role?

As an Administrative Support Professional, you will play a critical role in supporting our leadership team and driving business success. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply.

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