Supporting Business Success: A Highly Organized Executive Assistant Wanted

1 week ago

Barcelona, Philippines beBeeMarketing Full time ₱1,100 - ₱1,500
Executive Assistant Opportunity

We are seeking an organized and proactive Executive Assistant to support our Founder in managing daily operations, administrative responsibilities, and marketing.

This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. The ideal candidate will possess strong organizational and time-management skills, as well as proficiency in Google Workspace, Excel, and Microsoft Word.

Key Responsibilities:
  • Administrative & Operational Support: expertly manage and triage the Founder's inbox, optimize calendar management, maintain databases, oversee computer and equipment maintenance, manage the office, arrange travel, and create/execute detailed expense reports for business trips
  • Client & Business Development Support: triage inbound inquiries from potential clients, maintain the CRM with accurate daily updates, assist in organizing and participating in business development activities, send welcome packages to new clients
  • Communications & Marketing Support: update website and social content, manage online entries for awards, reach out to journalists and send press releases, research journalist contacts and outlets, support founders in press or event initiatives, manage content calendar for social media, coordinate in-house projects and research speaking engagements and new business opportunities
  • HR & Finance Support: maintain payroll systems, onboarding/offboarding, draft contracts, manage sick leave protocols, support recruitment processes, coordinate onboarding/offboarding, process accounts payable/receivable, and perform weekly bookkeeping reconciliations
Requirements:
  • 4+ years of experience in executive assistance, communications, or marketing
  • Ability to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace, Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed

  • Highly Organized Executive Assistant

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱60,000 - ₱80,000

    Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our leadership team. As an Executive Assistant, you will act as the right hand to our co-founders, primarily the CEO and secondarily the CTO. You will manage high-volume scheduling, email prioritization, recruiting coordination, and...

  • Highly Organized Administrative Assistant

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

    Administrative Support ProfessionalWe are seeking a highly organized and detail-oriented professional to support our leadership team.This role requires a proactive individual who thrives in a fast-paced environment, managing administrative tasks while leveraging data to drive efficiency and decision-making.Key Responsibilities:Manage executive calendars,...

  • Highly Organized Administrative Professional Wanted

    1 week ago

    Barcelona, Philippines beBeeVirtual Full time A$14,400 - A$18,000

    Job Title: Virtual Support SpecialistAs a key member of our team, you will provide exceptional administrative support to professionals in Australian accounting firms. Your role will involve managing calendars, booking appointments, coordinating meetings across multiple time zones, and liaising with clients and legal professionals.Key Responsibilities:Manage...

  • Virtual Assistant Success Coach

    1 week ago

    Barcelona, Philippines beBeeSuccess Full time ₱483,600 - ₱504,000

    Job Summary:The Virtual Assistant Success Coach plays a pivotal role in driving win-win outcomes for both clients and virtual assistants. This position requires strong leadership, coordination, and problem-solving skills to foster long-term success.Key Responsibilities:Develop and implement success strategies for clients and virtual assistantsLead video...

  • Highly Organized Administrative Professional

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱100,000 - ₱120,000

    OverviewWe are seeking an organized, detail-oriented administrative professional to join our team. As a key support partner, you will perform high-level tasks and provide timely assistance to senior-level managers. Responsibilities include calendar management, travel coordination, and expense reporting. The ideal candidate should be well-organized, have...

  • Executive Assistant

    1 week ago

    Barcelona, Philippines 100x Full time

    OverviewWe are looking for a highly organized and proactive Remote Executive Assistant with Sales Experience to support our executive team while also assisting with sales outreach and customer relationship management. This role requires a unique blend of administrative expertise and sales acumen, making it ideal for someone who thrives in a fast-paced...

  • Executive Assistant

    4 days ago

    Barcelona, Philippines RemoteVA Full time

    We are seeking a dedicated and detail-oriented Executive Assistant with a strong background in Accounting and Business Operations . The ideal candidate will be responsible for monitoring business listings, reaching out to business sellers via calls and emails, and providing administrative support. Candidates with a background in accounting firms and...

  • Executive Support Professional

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱1,000 - ₱1,500

    Support Role: Executive AssistantWe are seeking a highly skilled and experienced support professional to provide administrative assistance to the CEO of our company.The ideal candidate will have a strong background in operational and executive assistant roles, with excellent communication and organizational skills.Manage the CEO's inbox and task list,...

  • Executive Support Professional

    1 week ago

    Barcelona, Philippines beBeeMarketing Full time $1,100 - $1,500

    Job Title: Marketing AssistantWe are seeking a highly organized and proactive individual to support our daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.This position involves expertly managing and...

  • Accounting Executive Assistant

    4 days ago

    Barcelona, Philippines DOXA Talent Full time

    Full Time Accounting Executive Assistant Our client is seeking a detail-oriented and highly organized Executive Support Specialist with a strong background in accounting to support a small business owner in a fast-paced and dynamic environment. This individual will play a dual role—providing high-level executive administrative support while also owning...