Senior Operations Coordinator

2 days ago

Pasig, National Capital Region, Philippines beBeeSupport Full time ₱650,000 - ₱850,000
Job Description
Are you a highly organized and proactive individual looking for a challenging role that combines executive support with project management expertise?

We're seeking a talented Executive Support Specialist to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.

Key Responsibilities
  • Executive & Personal Support
    • Manage calendars, appointments, and scheduling with proactive conflict resolution
    • Handle personal errands, research vendors/services, and coordinate lifestyle needs
    • Screen and manage communications (email, Slack, phone), ensuring timely responses
    • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
  • Travel & Logistics Management
    • Anticipate all travel needs, including accommodations, meals, and personal care
    • Build comprehensive itineraries with contingency planning
    • Coordinate amenities, vendors, and local arrangements
  • Project & Task Management
    • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
    • Manage daily agendas, meeting prep, and top-of-day reminders for executives
    • Track backend project progress across multiple clients/accounts
    • Support reporting and data entry into project boards and dashboards
    • Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates

Requirements
  • 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
  • Proven ability to manage multiple stakeholders, priorities, and deadlines
  • Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
  • Excellent organizational skills with strong follow-through and attention to detail
  • Strong communication skills (written & verbal) across all organizational levels
  • Comfortable facilitating live calls and documenting action items in real-time
  • Ability to work US hours

Preferred Qualifications
  • Experience in marketing, creative agency, or tech/startup environments
  • Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices
  • Exposure to compliance, vendor coordination, or light client communications

This is a remote role that offers a unique opportunity to grow into higher-level executive support for leadership and expand into key operations partner helping improve processes and efficiency.

  • Operations Coordinator

    1 week ago

    Pasig, National Capital Region, Philippines Global Rescue Pacific LLC Full time ₱500,000 - ₱1,000,000 per year

    Global Rescue is the world's leading membership organization providing integrated travel risk management services, including medical, security, intelligence and crisis response services to consumers, enterprises and governments. Founded in 2004 Global Rescue's unique operational model provides best-in-class services that identify, monitor, and respond to...

  • Senior Administrative Coordinator

    1 day ago

    Pasig, National Capital Region, Philippines beBeeAdministrative Full time $24,000 - $27,600

    As a Senior Administrative Coordinator, your primary goal is to deliver comprehensive administrative support and establish efficient financial controls across multiple business entities during the manufacturing transition in China.About this RoleYou will significantly impact the company's international manufacturing transition by providing expert...

  • Senior Business Operations Coordinator

    1 day ago

    Pasig, National Capital Region, Philippines beBeeAdministrative Full time $12,000 - $14,400

    Executive & Personal Support SpecialistWe're an innovative team seeking a seasoned Executive & Personal Assistant to provide exceptional support to our founder and team. The ideal candidate will possess strong administrative skills, excellent English proficiency, and the ability to handle sensitive information with discretion.This is a key support role...

  • Senior Operations Coordinator

    2 days ago

    Pasig, National Capital Region, Philippines beBeeOperations Full time ₱64,000 - ₱80,500

    Job DescriptionWe are seeking a highly skilled and experienced Senior Operations Coordinator to join our team. In this role, you will be responsible for managing multiple projects simultaneously, ensuring timely completion of tasks and delivering high-quality results.Duties and Responsibilities:Develop and manage detailed project schedules and work...

  • Senior Support Coordinator

    1 day ago

    Pasig, National Capital Region, Philippines beBeeSupport Full time $90,000 - $120,000

    Senior Support CoordinatorWe are seeking a seasoned Senior Support Coordinator to join our Operations team. This role is perfect for someone who can seamlessly transition between tactical execution and strategic planning, bringing innovation and structure to a fast-paced environment.About the RoleThe Senior Support Coordinator will be responsible for...

  • Senior Event Coordinator

    1 day ago

    Pasig, National Capital Region, Philippines beBeeevent Full time $60,000 - $72,000

    Job Title: Senior Event CoordinatorAbout the RoleWe are seeking a highly skilled and organized individual to join our team as a Senior Event Coordinator. This key member will partner with our Sr. Events Manager to plan and execute employee gatherings for our distributed workforce.The ideal candidate will drive logistics behind events and offsites, from venue...

  • Operations and Data Coordinator

    2 days ago

    Pasig, National Capital Region, Philippines beBeeData Full time $70,000 - $100,000

    Job Title:Operations and Data CoordinatorJob Description:The ideal candidate will assist in organizing workflows and managing datasets across multiple departments, ensuring information and documentation are properly structured.They will work closely with team members to ensure procedures are followed and required data is collected on time.The Operations &...

  • Operations Coordinator

    1 week ago

    Pasig, National Capital Region, Philippines iSupport Worldwide Full time $40,000 - $80,000 per year

    Be a part of our fast-growing team and unchain all the possibilitiesWhat is your mission?We are looking for an Operations Coordinator (Automotive Inspections) to manage inspection reviews, scheduling, parts sourcing, and customer service. You will oversee job assignments, ensure reports meet technical standards, coordinate with vendors, and maintain smooth...

  • Senior Operations Manager

    3 days ago

    Pasig, National Capital Region, Philippines beBeeLogistics Full time ₱800,000 - ₱1,200,000

    Operations Management RoleThis is a senior-level position that oversees the day-to-day operations of an organization. The ideal candidate will have hands-on experience in managing logistics and inventory, as well as strong analytical and problem-solving skills.Key Responsibilities:Develop and implement global operations strategies to drive business...

  • Research Operations Coordinator

    2 weeks ago

    Pasig, National Capital Region, Philippines beBeeExecutive Full time ₱900,000 - ₱1,200,000

    Job OverviewThis is a client-facing role that requires managing the day-to-day administration of client service and coordinating on analysis and reporting of assigned research projects.Maintaining a client service orientation is key to ensuring timely and precise delivery of services according to client business needs and meeting the company's quality...