Executive Support Coordinator

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱4,500,000
Job Opportunity

Administrative Support Specialist

The ideal candidate will provide comprehensive administrative support, manage tasks related to property spreadsheets, calendars, client lists, lead generation, and research.

This role requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently.

Key Responsibilities
  • Editing of property spreadsheets for upload to platforms, creating different versions for each platform
  • Weekly update of the online calendar via Google
  • Monthly check on client lists to ensure new additions are marked as Marketing to receive newsletters
  • Supporting lead generation by searching for new clients using various resources with guidance from the supervisor
  • Inputting data including creating Companies and their related Contacts with names, emails, phone numbers, and religious affiliation
  • Connecting with clients on social media platforms: following on Facebook, LinkedIn, YouTube, and connecting with current contacts on LinkedIn
  • Conducting research on events, religious affairs, and news articles for engagement strategies and content creation
  • Providing administrative support to the executive team as needed
  • Maintaining organized records of documents, spreadsheets, and correspondence
Qualifications
  • Proven experience as an Administrative Assistant or Executive Assistant
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
  • Experience with CRM software, preferably HubSpot
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy in editing spreadsheets and managing data
  • Ability to conduct research and present findings effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and manage multiple tasks efficiently
  • Strong problem-solving skills and proactive attitude
Preferred Skills
  • Familiarity with social media platforms and online research tools
  • Experience in lead generation and client relationship management
  • Knowledge of the real estate industry and property management
  • Experience in creating and managing marketing lists
  • Strong interpersonal skills and ability to collaborate with team members and external stakeholders
Job Details
  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Technology, Information and Internet

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