Executive Support Specialist

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $50,000 - $75,000
Support Role for Executive Team

We are seeking a highly organized professional to support the executive team in administrative tasks, schedule management, meeting organization, and external affairs.

Key Responsibilities:
  1. Schedule Management & Information Coordination
    • Arrange and update the daily/weekly/monthly schedule of the BOD.
    • Communicate with departments, partners, and guests regarding the BOD's schedule.
    • Coordinate meetings, ensuring no conflicts and alignment with the BOD's priorities.
  2. Meeting & Event Support
    • Handle logistics for meetings: send invitations, book meeting rooms, coordinate attendees, and arrange suitable schedules.
    • Prepare meeting space and materials as required.
    • Manage logistics for partner meetings: scheduling, restaurant reservations, and travel arrangements as needed.
  3. Business Trip & External Affairs Support
    • Coordinate business trip schedules for the BOD: track and update domestic and international itineraries.
    • Liaise with the admin team for visa preparation and other travel-related tasks.
  4. Expense & Partner Gift Management
    • Process payment requests for expenses related to business trips and hospitality.
    • Prepare gift lists as required by the BOD and represent the company in gift-giving when necessary.
Requirements:
  • Bachelor's degree in Administration, Business Management, or related field.
  • At least 2-3 years of experience as an assistant, executive secretary, or equivalent role.
  • Strong skills in scheduling, organization, and time management.
  • Excellent communication skills and ability to handle situations flexibly.
  • Proficiency in English and office tools (Outlook, Excel, Word, etc.).
  • Professional demeanor, high sense of confidentiality, and strong responsibility.

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